Changes to Vendor Procedures
Due to the Statewide Financial System implemented by New York State, there are changes to the vendor procedures. Please allow at least 72 hours after you request a supplier to be added to Oracle. The link to request a supplier is: http://pegasus.binghamton.edu:6128/mail_supplier_info.htm
NYS now accepts or rejects suppliers before we can add them to Oracle. The information needed when requesting a supplier is the following: Supplier name, address, federal ID number, contact name, contact phone number and contact email address. Further, if you are adding a business, a substitute W-9 form is needed. If adding an individual, you must provide a reason why (ex: guest speaker, interview candidate, etc). The link to the substitute W-9 form is: http://www.osc.state.ny.us/vendors/forms/ac3237s_fe.pdf
Once NYS accepts the vendor, we can no longer make changes to their information. It is now vendor responsibility to add/update information in the NYS vendrep system. The link that can be provided to them is: http://www.osc.state.ny.us/vendor_management/
New Statewide Financial System Blackout Period
The SUNY financial network will be offline from March 20 until April 13 or shortly thereafter. During this time there can be no state-generated purchase orders or payment vouchers. This is due to startup of a new financial system in the Office of the State Comptroller that will interface with our SUNY financial software. During the offline period, you may process procurement transactions using the Procurement Card or using your local Oracle authority to create a desktop purchase order with notification to the vendor of the possibility of late payment. After March 19, all requisitions exceeding $2,500 will be held by Purchasing until processing can begin again. If you have an immediate procurement requirement in excess of $2,500, contact Purchasing at 777-2184for resolution.
Mileage Reimbursement Rate Increase (Updated 07/01/11)
Effective July 1, 2011, the personal vehicle mileage rate is 55.5 cents per mile.
Travel Office Reminds Campus To Continue Using Plaza Travel For Travel Needs (Added 1/19/2007)
While the NY State Office of General Services continues to try and award a new statewide travel contract, Plaza Travel remains an authorized State travel agent contractor. In addition to obtaining state negotiated air travel fares at reduced rates, Plaza Travel also provides benefits to State travelers such as no charge for refunds or advance purchases. They also adhere to the administrative and reporting requirements of the University. Other Travel Agents should not be used. Plaza Travel can be reached at 729-2225 (or toll free at 1-800-752-4533). If you have questions, contact the Travel Office at x74660.
Travelers Must Purchase Collision Damage Protection When Renting Enterprise Passenger Vehicles
The latest New York State passenger vehicle rental contract with Enterprise does not automatically include collision damage protection in the rental rates. This is because of a change in the New York State General Business Law. Travelers must now purchase Damage Waiver Protection ( also known as "CDW" or "LDW" insurance) from Enterprise when renting vehicles or renting vans that are designed for no more than 8 passengers. This cost will be reimbursable. Failure to purchase the insurance may result in the traveler or the department being responsible for payment of damages to the rental vehicle should loss occur. Claims must be filed within 20 days of the loss with OGS Bureau of Risk and Insurance Management (telephone 518-474-4725). The new contract may be viewed at: http://www.ogs.ny.gov/purchase/snt/awardnotes/7200122273can.pdf
