Faculty (hooding and on-stage) Ceremony Instructions

One week prior to ceremony

• Rented regalia should be picked up from the University Bookstore
• Remove personal regalia from storage and steam if necessary
• Remember: It will be hot on stage; plan to wear light layers under regalia

Commencement Ceremonies

Graduate School Ceremony

• Date: Saturday, May 19, 2012
• Assembly Location: West Gym
• Ceremony Location: Events Center
• Arrival time: 4 p.m.; Ceremony start: 5 p.m.

Harpur College of Arts & Sciences - Morning Ceremony

• Date: Sunday, May 20, 2012
• Assembly Location: West Gym
• Ceremony Location: Events Center
• Arrival time: 7:30 a.m.; Ceremony start: 8:30 a.m.

Professional Schools Ceremony (Undergraduate Only)

• Date: Sunday, May 20, 2012
• Assembly Location: West Gym
• Ceremony Location: Events Center
• Arrival time: 11 a.m.; Ceremony start: 12 p.m.

Harpur College of Arts & Sciences - Afternoon Ceremony

• Date: Sunday, May 20, 2012
• Assembly Location: West Gym
• Ceremony Location: Events Center
• Arrival time: 2:30 p.m.; Ceremony start: 3:30 p.m.

Arrive on campus

• Park in Lots H, M or C
• Report to the West Gym, Room 57 one hour before the ceremony begins

Faculty Check-In

• Report to the faculty check-in area in West Gym Room 57
  
  • School Marshals should robe and then move to the student check-in area
  • Faculty walking with doctoral students should report to the graduate student check-in area
    
    • Review hooding procedure>

Processional

• Approximately 30 minutes prior to the ceremony start time, you will be instructed to line up in two columns behind the faculty marshals (two faculty members wearing gray marshal robes; typically Faculty Masters)
• You will join the processional behind the bagpipers and ahead of the Platform Party
• The bagpipers will stop and face the audience. Do not stop, keep approaching the stage
• The two columns will split at the end of the center aisle and enter the stage on opposite sides
• Seats in the faculty section should be filled from front to back; leave a seat on each end of the front row for the marshals

Ceremony

• You will be provided with a ceremony program and a bottle of water on stage
• Remember, the ceremony is being recorded; you will be on camera the majority of the ceremony

Recessional

• The faculty marshals will lead faculty off opposite sides of the stage
• The two marshals will meet in the center aisle and lead the two columns of faculty out
• Faculty will follow the Platform Party through the tunnel at the back of the Events Center
• Return to the robing area in the West Gym to collect belongings

Post Ceremony

• Be sure to return any rented regalia to the University Bookstore staff in the faculty check-in area before you leave campus