Event Planning Resource Guide

4. Student Association Group Manual >>more

• a. Campus Life Fee Grant - Coming Soon
• b. Convocations Committee
• c. Multicultural Resource Center
• d. Greek Life Grant (for university recognized Greek organizations only) >>more

  Email:greek@binghamton.edu

4. New York State Raffle Operations Statement
5. New York State Raffle Consent Form
6. Residential Life Raffle Interest Form
7. Residential Life Drives/Fundraiser Interest For

Refer to the University Academic Calendar and the Events Calendar to make sure there are not events already scheduled on your ideal date.

This site provides a calendar of nearly every programming space on campus, including union rooms and classrooms. Click on the name/number of the room to see details of the space including room capacity and AV equipment provided. You may reserve union space through this site by clicking on the white space following the room you want on the date you have chosen and you will be taken tothe login page and reservation form. Please also review the Union Reservation Guidelines prior to making a reservation in union spaces.

• Classrooms >>more

  All student groups that wish to reserve classroom space, regardless of building, should contact Penny Mabee, University Union Reservationist. All faculty and staff that wish to reserve classroom space, regardless of building, should do so through Lisa Gould via the Academic Event Reservation Request Form whether or not the event is for a class. All parties should note that classroom spaces cannot be reserved prior to classes being scheduled (approximately 2 weeks before classes start), and that any event reservation may be cancelled due to class changes and space needs.

• Chenango Champlain Collegiate Center
• Residential Life Collegiate Center and Dining Hall space in Hinman, Mountainview, College-in-the-Woods, and the Apartment Communities >>more

  You must contact the Area Office of that community to reserve these spaces. If you are using collegiate center space, there must be a student manager on duty at all times. If one is not scheduled to be on duty, you will be charged a labor fee for a student manager to be present during your event. Each specific area office (e.g. Hinman, Mountainview) keeps the schedule for that space and can decide whether or not to allow the reservation. There is no standardization of process or recordkeeping across Residential Life.

• Residential Life Residence Hall Lounges >>more

  Generally, only residents of a particular building are aware of these spaces since building access is limited by a prox card. Any group using space in a residence hall must have a host who is a resident of that building present during the entire event. A group must contact the individual Resident Director (RD) for the building to reserve a lounge. The RD keeps the schedule for that space and can decide whether or not to allow the reservation. There is no standardization of process or recordkeeping across Residential Life.

• Anderson Center >>more

  Visit the Anderson Center website and click on the “Learn More” links for contact information to reserve each theater.

• Events Center

• a. University Union Event Staff >>more

  UU Event Staff can provide staffing and security for events held in union spaces. Contact (607) 777-3300.

• b. Campus Activities Event Staff
• c. UPD
• d. Guidelines for Sponsoring Campus Events Requiring Extraordinary Security Arrangements

Environmental Health and Safety can answer any questions you have regarding environmental safety concerns for your event such as room capacity, decorations, and more. A few commonly used event items include:

• a. Tents
• b. Decorations and Candles
• c. Campfires or Grilling/Tailgating

Need insurance for an event? Contact Campus Activities at (607) 777-2811 for more information.

B-Line is daily email sent to all undergraduate and graduate students, and the official source for university news to all students. You may submit a request to include your event by clicking the "Submit an Event" link on the right-hand side of page linked above.

Dateline is a daily email sent to all faculty and staff, and the one of the official sources for university news for all employees. You may submit a request to include your event by sending event information to dateline@binghamton.edu.

To submit a request for your event to be advertised on the electronic message boards on the Glenn G. Bartle Drive and the Bunn Hill Road entrances, please email your event information to signs@binghamton.edu.

• a. Student Association Bing Tickets – SA groups wishing to sell event tickets through this site should make an appointment with David Hagerbaumer (Executive Director) in the Student Association office.
• b. Events Center - work with the Associate Director of the Events Center (with whom you made the reservation for the space) to sell tickets via the Events Center website or box office.