updated April 10, 2013
The Events Center is an elongated arena shaped house incorporating continental seating. All raised seating (capacity 4,418) is retractable.
For more information on how you can use the Events Center, contact:Mr. Mike CherryAssociate Athletic Director / Events Center Manager Binghamton University Events Center Binghamton University PO Box 6000 Binghamton , NY 13902-6000 (607)777-BUEC (2832) email: firstname.lastname@example.org
I. SIZE OF HOUSE
Description: The event level main floor area is approximately 53,000 usable square feet, approximately 320’ L x 160’ W x 45’ H. The rubber surface is Mondo 10mm spike-proof rubber, with a 6-lane 200 meter track, 2 pole vault locations, 2 long jump locations, and outlines for 4 regulation tennis or 4 regulation (high school 84’ x 50’) basketball courts. Seating is Interkal retractable systems, permanently installed on the southern end of the building, west and east sides with chairbacks, and the south side with bench seating. Portable bench bleachers can be located nearly anywhere on the floor, depending upon event needs.
Basketball Configuration, single court, permanent seats:
Total permanent seats: 4,485
Basketball Configuration, two to four courts on rubber surface, one portable Robbins All Sport Plus maple floor.
Commencement/Concert Configuration, end stage:
Total: 7,753 seats
Commencement/Concert Configuration, half stage:
Total: 5,469 seats
II. STAGE DESCRIPTION AND DIMENSIONS
Stage-Right portable, up to 40’x60’ stage (75 4’x8’ pieces) new in 2005, height adjustable from 48”-60” with 2 adjustable stair units and black 5’ skirting
B. Additional stage units rented locally
Events Level Floor
Depth (all measurements are from midcourt)
Floor (from top down):
III. GRID and RIGGING
Grid height ..........................................50’5”
IV. HOUSE CURTAINS
VI. LOADING DOCK
LOADING DOCK at Events floor level, 2 covered bays, 1 exterior bay:
STAGE END ACCESS
VII. LIGHTING & POWER
House Lighting & Control System
IX. SOUND EQUIPMENT
Each dressing/locker room is equipped with:
Laundry is off-campus and not under the control of the Events Center. Not always available.
XII. Travel and Shipping Directions
State University of New York
PO Box 6000
Binghamton, NY 13902-6000
Physical Address for Private Shippers
State University of New York
4400 Vestal Parkway East
Binghamton, NY 13902
Physical Address for GPS Use
State University of New York
4400 Vestal Parkway East
Vestal, NY 13850
NY 17 to exit 70 S (Route 201) to traffic circle.
Bear to the right, follow Route 201 South to Route 434 West ( Vestal Parkway) to Left Turn at light on Bunn Hill Road.
Turn left onto campus at tennis courts.
Turn at 1st left, proceed straight down drive to Events Center.
Loading Dock is immediately at bottom of drive, truck/bus turnaround and
event level floor overhead door access is at north end of building.
Booking Procedures and Policies - DRAFT and to be used as GENERAL GUIDELINES for DISCUSSION PURPOSES ONLY
Events Center Background The Events Center, in support of the Binghamton University Mission, is the University’s primary indoor venue for large-scale events and celebrations of campus life. It is a multi-role facility, serving members of the campus and greater community and connecting the athletic activities of students with others on the campus.
The Events Center affirms Binghamton University's status as one of the strongest comprehensive public universities in the Northeast. It is a prominent sign of the University's commitment to its constituents, the local community, and athletics. The facility, located on the northern end of campus is part of a larger complex that includes the West Gym, tennis courts, and playing fields.
The state-of-the-art facility represents the fulfillment of a decade of planning and development for a center that can accommodate events of all types for up to 10,000 people. The campus community and friends are now able to join underneath one roof for convocations, Commencement, concerts, major speakers, and other special events. The center also features superior acoustics and equipment for the presentation of live concerts. In addition, the Events Center is home to the NCAA Division I Binghamton Bearcats.
These facilities exist to serve the educational, athletic, entertainment, and cultural interests of the students, faculty, and staff of Binghamton University as well as the greater community to which the University belongs. External groups may use the facilities when it does not conflict with university use and then only when granted the permission of Binghamton University.
Binghamton University reserves the right to refuse use of facilities to any group sponsoring a function which does not meet the standards of Binghamton University, or which the university determines to be detrimental to the academic, community, or state interests of the university.
This policy addresses reservation and use of the Binghamton University Events Center. Management Procedure 212, "Use of Binghamton University Facilities," provides an umbrella policy for all facilities usage. Issues not addressed in this policy may be addressed there.
The Office of Events Center Manager (OECM) exercises reservation, booking, and contracting for all events in the facility.
Event Booking Criteria
The Events Center expressly reserves the right to accept, modify, refuse, or terminate bookings in accordance with this Policy; and to solicit, develop, or promote any event consistent with Events Center objectives and interests of the University. The Events Center may consider the following factors in evaluating potential bookings:
Projected benefit to the University
Seasonal factors and repeat booking potential
Client’s performance with respect to prior events at the Events Center and/or similar facilities
Projected direct revenue to the Events Center
Value of the event to the greater community
In order to preserve the image of the University and protection of the facility, the OECM will consult with others in the approval of events. Those contacted will include University Communications and Marketing, the departments of University Police, Environmental Health & Safety, and Physical Facilities.
Event Booking Hierarchy
For purposes of this policy, events are categorized as to nature and benefit to the University. Higher-ranking category bookings may override non-contracted bookings and contracted bookings under the definitions of the contract.
The following categories are booked as far in advance as possible.
Confirming and Contracting
Tentative Booking: Space and dates held by the Events Center for a specified period prior to Contract or release by either party. Tentative Bookings are subject to Challenges, as set forth below and the Events Center may release a Tentative Booking without notice after expiration. A Tentative Booking for a single-day event more than 6 months in the future is subject to cancellation at the Events Center’s discretion.
Release Date: Date at which a Tentative Booking expires. At this point the Events Center may release or cancel the booking, extend it by mutual agreement, or proceed to contract as appropriate.
First Option Booking: A Tentative Booking held by the Events Center, subject to the terms of this policy until the Release Date; at which time the holder must either proceed to contract or release the booking.
Second Option Booking: A Tentative Booking accepted by the Events Center secondary to a prior (First Options) booking for the same space/dates. A Second Option becomes a First Option in the event of release of the prior First Option by either party.
Contract: The Events Center’s basic contract is a Revocable Permit, which explicitly illustrates rights and responsibilities of the Permittee (Client) and the University. The document is legally binding and should be carefully reviewed before execution.
Contract Cutoff Date: Date by which a contract must be signed and deposit posted (if necessary) to keep a booking in effect. This protects the Events Center against loss from sudden or close-in cancellation of an event for which a contract has been issued but not executed. The Events Center may cancel any booking without notice at any time after the Contract Cutoff Date.
A protection clause may be granted at the Events Center’s sole discretion to certain recurring public events. A protection clause, of granted, will be included in the contract which will not be issued earlier than eighteen (18) months prior to the event. A protected period shall not exceed sixty (60) days plus the show days, with a minimum of fifteen (15) days protected both prior to and following the event. Date protection does not normally apply to trade shows, conventions, or events not open to the public.
A protection clause, if granted, may read as follows: “The Events Center agrees that it will not contract any portion of the Events Center to a competing event for a protected period commencing _____ days before Permittee’s first show day, and concluding _____ days after Permittee’s last show day.”
A competing event is a candidate event with fifty (50%) percent or more duplication or replication of exhibited products or services of those in the established event, as defined by net square footage of exhibit space; provided that the event open to the public shall normally not be deemed to compete with an event open only to trade. Determination of whether or not an event is a competing event lies solely within the Events Center’s discretion.
When a date is reserved and confirmed only a higher priority function can supersede it, and only in the most unusual circumstances. After the date is confirmed as available, the Events Center Director must be contacted for approval of the event and the ensuing arrangements. This includes athletic camps and non-intercollegiate athletic events.
A client (Challenger) requesting dates and space for which there is already a Tentative (First Option) Booking in place may challenge the booking by posting a deposit, at the Events Center’s discretion, of up to 100% of the estimated rent for the requested booking. The Events Center will then inform First Option Holder of the challenge and offer the holder the option to, within 3 business days: 1.) post a deposit equal to that posted by Challenger, and execute a contract or other acceptable binder, or 2.) release the booking. Upon holder’s decision, the Events Center will promptly notify the parties of its action.
The deposit establishes Permittee’s commitment to contract the space on the specific dates. Non-refundable deposits must be posted by the Permittee concurrent with the execution of the contract. As Permitter, the Events Center is legally obligated to hold contracted space and dates for Permittee under the terms of the contract; therefore the Events Center is not obligated to accept any contract not accompanied by the required deposit, or to maintain the booking. The Events Center may retain deposit(s) as liquidated damages in the event of cancellation (see below) and these terms are subject to change.
Category A, B, C, D, E, and F – no deposit required.
Category G.1. – non-refundable deposit of up to 50% of contract rental is required upon contract execution.
Category G.2. – non-refundable deposit of up to 100% of contract rental plus full estimated expenses is required upon contract execution.
Cancellations by Permittee of an event covered by the contract will be subject to a cancellation fee as liquidated damages, as set forth in the contract.
Facility Use Application
The Events Center may require submission of a Facility Use Application, as a condition of accepting a booking; and use information gained thereby to evaluate the booking on the basis of client’s credit history, financial stability, performance under any prior contract, or other verifiable factor which may affect the Events Center’s objectives herein.
Rental, Payment, and Billing
The Rental Day including event day(s) and move-in/move-out day(s), is from 7:00 am to 6:00 pm.
Assignment: Permittee may not assign the contracted facilities or any rights under the contract without the Events Center’s prior written approval.
Payment for all services shall be in cash, check, or money order made payable to Binghamton University Events Center. Certified funds may be required for certain events.
Deferred Billing is generally not available, however, the Events Center, at its sole discretion may approve such billing upon inquiry.
Various spaces within the Events Center may be used to support events including the concourse, arena (seating area and main floor sections), and other rooms (e.g., G16 Meeting Room, G30 Media Room, Tau Bearcat Club Room, and locker rooms G2, G3, and G5). No other locker rooms are to be used without the express consent of the Athletic Director (updated June 19, 2007). Administrative offices are not available. Laundry, issue room, strength training, sports medicine and administrative offices are not to be used for external events support, without the express consent of occupants.
III. Activity Priorities and Resolution of Conflicts
Every effort is made to arrange time schedules so that the Binghamton University intercollegiate athletic teams, university-sponsored entertainment, and student organizations can be accommodated. It is the understanding of the university that intercollegiate athletic contests have priority in the Events Center except for university events such as commencement and large-scale events as noted above. It is understood that the Events Center will collaborate with Athletics in arranging for concerts and other such events that are brought to campus. Conflicts will be resolved between the Events Center Director and the other appropriate persons on campus.
Athletics may reserve dates up to 12 months in advance for contest events (intercollegiate basketball games, tennis matches, track meets, conference post-season play) and the University will actively market the Events Center on all other dates.
IV. Charges for Facility Usage
Sponsoring groups will be responsible to pay rent (when applicable) and reasonable and necessary expenses for services associated with the use of the facility (e.g., equipment use, set-up, staffing, security, clean-up, damages, etc.). This will permit the Events Center and planning unit(s) to recover all direct costs resulting from the activity. A deposit may be required to cover damage or losses suffered as a result of a performance, event, or activity.
Fee schedules for the Events Center are available through the Office of Events Center Director.
V. Other Requirements
The University’s contracted vendor(s), in conjunction with the Binghamton University Events Center, reserves the right to all concessions and sale of merchandise at facilities covered by this policy. These vendors may choose to waive the right to sell on a case-by-case basis.
Smoking is prohibited in the Events Center.
ALCOHOL, CONTROLLED SUBSTANCES AND SMOKING: Service of all alcoholic beverages requires University approval. Local, State, and Federal Law prohibit the unlawful possession and/or distribution of controlled substances, stimulants, hallucinogenic substances, and marijuana. Individuals found in violation are subject to immediate removal from CENTER premises and arrest by University Police. Smoking, including vapor cigarettes, is prohibited in the CENTER. Smoking on stage is allowed only when specified in the script and with prior approval by CENTER Director.
No flash cameras are allowed when the flash will interrupt the event or performance.
Proof of liability insurance may be requested from the Permittee.
All ticketed events must be coordinated through the Events Center Box Office.
Last Updated: 5/7/13