Faculty Senate Budget Review Committee

Annual Report, 2000-2001

September 16, 2001

 

 

            In many ways, this is an interim report.  The goal of the Budget Review Committee for the past academic year was to obtain information that would make it possible to assemble a statement of expenditures covering all principal sources of funding for Binghamton University.  This would have been a significant improvement over previous reports which covered only state funds.  As appendix A indicates, state funds now account for about two-thirds of the money expended on operating Binghamton University while the other third comes from a variety of sources.  Most of this non-state money is restricted, but some of it is allocated on the basis of institutional priorities set by the senior administration of Binghamton University.  It was the Budget Review Committee’s goal to piece together the larger picture, to learn about the discretionary aspect of campus expenditures, and finally to be able to deliver to the Faculty Senate a report reflecting this new approach.  Unfortunately, that has not been possible.

There are several explanations for why the Budget Review Committee was unable to realize its goals, despite continued efforts beyond the end of the fiscal year.  First, Binghamton University has never operated on the basis of a comprehensive “all-funds” budget.  Second, the move to the Oracle systems disrupted the ability to generate serial data that could be compared directly with past data.  Third, during this past year Mike Scullard, Vice President for Administration, retired and was replaced by Anthony Ferrara.  This has also brought changes in how financial data are managed and reported.  Fourth, the Budget Review Committee lacks the expertise needed to be able to take the lead on creating an “all-funds” budget.

That is the bad news.  Now for some good news.  Vice Presidents Carr, Swain, and Ferrara all welcome an “all-funds” budget and are working toward that end.  A number of accounts have yet to be closed for Fiscal Year 2000-2001.  This may take another two to three weeks.  Thereafter, the Office of the Vice President for Administration will be able to provide considerably more detail to supplement the statement it released on September 14, 2001 (Appendix A).

In lieu of these details, there are three other documents attached which reflect efforts to move toward an “all-funds” approach to campus expenditures.  These are: 1) Appendix B, “Binghamton University Base Budget Allocations, 2000-1”, 2) Appendix C, “Research Foundation Financial Plan, 1999-2000”, 3) Appendix D, allocations by college from three sources: New York State, Binghamton University Foundation, and Research Foundation for 2000-2001.  These documents were the subject of considerable discussion and inquiry in the Budget Review Committee.  Fortunately, these discussions generated more light than heat.  Nonetheless, the Committee remains unable to fulfill its principal constitutional mandate, namely, “to review on a regular basis all institutional budgets…prior to implementing campus budgetary policies.”  In fact, the Committee remains unable to present the Faculty Senate with a complete picture of expenditures for Fiscal Year 2000-2001.  It is anticipated that this will be forthcoming shortly.

 

Howard G. Brown

Chair of the Faculty Senate Budget Review Committee

 

Committee members:  Peter Knuepfer, Leslie Lander, Dennis Lasser, Monica Miller Marsh, George McKee, Andrew Milnor, Gale Spencer, Johannes Van Hoff, Michael Scullard, Mary Ann Swain, 1 undergraduate student vacancy, 1 graduate student vacancy


 

Appendix A

 

BINGHAMTON UNIVERSITY

 

SUMMARY OF EXPENDITURES

 

FISCAL YEAR 2000-2001

 

 

           

                                                                        AMOUNT

            FUND SOURCE                               IN THOUSANDS                     PERCENT

 

STATE FUNDS:

            APPROPRIATION                           $            56, 370.1                          35%

            REVENUE GENERATED                                 45,634.2                               29%

 

INCOME FUND REIMBURSABLE                13,341.7                                 8%

 

DORMITORY INCOME FUND                         11,822.9                                 7%

 

BINGHAMTON UNIVERSITY FOUNDATION

            UNRESTRICTED                                           2,139.4                                     1%

            RESTRICTED                                                7,665.8                                      5%

 

SPONSORED PROJECT EXPENDITURES

            SPONSORED ACTIVITY                               19,295.9                               12%

            OVERHEAD EXPENDITURES                  3,223.4                                      2%

 

TOTAL                                                            ________________                      ___________

                                                                        $       159,493.4                             100%


Appendix B

BUDGET SUMMARY WITH CHANGES 00-01

 

 

BINGHAMTON UNIVERSITY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Base Budget Allocations

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2000-01

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(000’s)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

State Purpose

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

----1999-00 Base Year----

----2000-01 New Funding----

----2000-01 Net----

 

Area

Detail Items

PSR

TS

OTPS

TOTAL

PSR

TS

OTPS

TOTAL

PSR

TS

OTPS

TOTAL

REVISED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

President Office

$   650.5

 

 

$   650.0

$   77.0

 

 

$   77.0

$   727.5

$  -

$  -

$   727.5

790.9

 

Office

 

4.0

48.0

52.0

 

 

 

-

-

4.0

48.0

52.0

52.0

 

Membership Fees

 

 

42.0

42.0

 

 

 

-

-

-

42.0

42.0

42.0

 

Affirmative Action Office

 

2.7

13.6

16.3

 

 

6.5

6.5

-

2.7

20.1

22.8

22.8

 

University Council

 

 

5.0

5.0

 

 

 

-

-

-

5.0

5.0

5.0

 

Faculty Senate

 

2.0

15.2

17.2

 

 

 

-

-

2.0

15.2

17.2

17.2

 

Sub Totals

650.0

8.7

123.8

783.0

77.0

-

6.5

83.5

$   727.5

8.7

130.3

866.5

929.9

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Academic Affairs

44,876.2

1,501.7

 

46,377.9

500.0

 

 

500.0

$45,376.2

1,501.7

-

46,877.9

48,617.0

 

I & DR

 

242.1

1,609.8

1,851.9

 

 

 

-

-

242.1

1,609.8

1,851.9

1,851.9

 

OR

 

157.5

5.0

162.5

 

 

 

-

-

157.5

5.0

162.5

162.5

 

OA

 

26.0

108.6

134.6

 

 

 

-

-

26.0

108.6

134.6

134.6

 

Library

 

37.3

4,849.6

4,886.9

 

 

 

-

-

37.3

4,849.6

4,886.9

4,886.9

 

GA/TA Stipends

 

4,384.6

 

4,384.6

 

 

 

-

-

4,384.6

-

4,384.6

4,384.6

 

Registrar

 

15.6

30.6

46.2

 

 

 

-

-

15.6

30.6

46.2

46.2

 

Commencement

 

10.0

54.8

64.8

 

 

 

-

-

10.0

54.8

64.8

64.8

 

VP Acad Affairs

 

0.6

34.4

35.0

 

 

500.0

500.0

-

0.6

534.4

535.0

35.0

 

Enroll Plan/Admin/Fin Aid-trf in

 

 

 

-

1,644.7

 

 

1,644.7

1,644.7

-

-

1,644.7

1,644.7

 

Enroll Plan/Admin/Fin Aid-trf in

 

 

 

 

 

 

634.1

634.1

-

-

634.1

634.1

634.1

 

Adj faculty (in PSR above)

 

 

 

-

 

 

 

-

-

-

-

-

-

 

Sub Totals

44,876.2

6,375.4

6,692.8

57,944.4

2,144.7

-

1,134.1

3,278.8

47,020.9

6,375.4

7,826.9

61,223.1

62,462.2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Administration

14,869.3

 

 

14,869.3

40.0

 

 

40.0

14,909.3

-

-

14,909.3

15,865.6

 

VP Administration

 

24.5

27.3

51.8

 

 

250.0

250.0

-

24.5

277.3

301.8

301.8

 

Institutional research

 

42.0

41.7

83.7

 

 

 

-

-

42.0

41.7

83.7

83.7

 

  Move from OIR to BO

 

 

 

-

 

 

(3.0)

(3.0)

-

(3.0)

(3.0)

(6.0)

(6.0)

 

Business Office

 

1.9

24.7

26.6

 

 

 

-

-

1.9

24.7

26.6

26.6

 

  Move from OIR to BO

 

 

 

-

 

 

3.0

3.0

-

3.0

3.0

6.0

6.0

 

Purchasing

 

0.8

19.4

20.2

 

 

 

-

-

0.8

19.4

20.2

20.2

 

Personnel & Payroll

 

4.0

60.0

64.0

 

 

 

-

-

4.0

60.0

64.0

64.0

 

Physical Facilities

 

34.9

1,342.4

1,377.3

 

 

 

-

-

34.9

1,342.4

1,377.3

1,377.3

 

Facilities Planning

 

1.1

5.8

6.9

 

 

 

-

-

1.1

5.8

6.9

6.9

 

Mail & Messenger

 

 

19.8

19.8

 

 

 

-

-

-

19.8

19.8

19.8

 

University Police

 

18.1

52.4

70.5

 

 

 

-

-

18.1

52.4

70.5

70.5

 

Pegasus

 

 

10.0

10.0

 

 

 

-

-

-

10.0

10.0

10.0

 

Counsel’s Office

 

 

35.0

35.0

 

 

 

-

-

-

35.0

35.0

35.0

 

Occupational Safety & Health

 

2.3

38.0

40.3

 

 

 

-

-

2.3

38.0

40.3

40.3

 

OSH-EAP Sub

 

 

1.5

1.5

 

 

 

 

 

-

1.5

1.5

1.5


 

 

 

----1999-00 Base Year----

----2000-01 New Funding----

----2000-01 Net----

 

Area

Detail Items

PSR

TS

OTPS

TOTAL

PSR

TS

0TPS

TOTAL

PSR

TS

OTPS

TOTAL

REVISED

 

Internal Auditing

 

1.1

5.9

7.0

 

 

 

-

-

1.1

5.9

7.0

7.0

 

Student Accounts

 

1.7

55.8

57.5

 

 

 

-

-

1.7

55.8

57.5

57.5

 

Computer Center

 

47.6

819.

866.6

 

 

 

 

-

47.6

819.0

866.6

866.6

 

Ed Comm

 

8.0

21.3

29.3

 

 

 

 

-

8.0

21.3

29.3

29.3

 

Campus Projects

 

 

186.1

186.1

 

 

 

 

-

-

186.1

186.1

186.1

 

SUNY-CA Recharges

 

 

25.0

25.0

 

 

119.0

119.0

-

-

144.0

144.0

144.0

 

Empire Minority Honors

 

 

25.0

25.0

 

 

 

-

-

-

25.0

25.0

25.0

 

Bus Service

 

 

96.0

96.0

 

 

 

-

-

-

96.0

96.0

96.0

 

Automotive

 

 

4.7

4.7

 

 

 

-

-

--

4.7

4.7

4.7

 

Central Stores

 

 

2.4

2.4

 

 

 

-

-

-

2.4

2.4

2.4

 

Utilities

 

 

4,523.0

4,523.0

 

 

 

-

-

-

4,523.0

4,523.0

4,523.0

 

Campus Telephone

 

 

62.5

62.5

 

 

 

-

-

-

62.5

62.5

62.5

 

Sub Totals

14,869.3

187.9

7,504.7

22,562.0

40.0

-

369.0

409.0

14,909.3

187.9

7,873.7

22,971.0

23,927.2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-

Research

 

 

 

 

 

 

 

 

 

 

 

 

-

 

Start-up Funding

 

 

 

-

200.0

 

50.0

250.0

200.0

-

50.0

250.0

1,165.5

 

Sub Totals

-

-

-

-

200.0

-

50.0

250.0

200.0

-

50.0

250.0

1,165.5

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-

External Affairs

1,781.4

 

 

1,781.4

210.5

 

 

210.5

1,991.9

-

-

1,991.9

2,173.9

 

VP Development

 

5.8

32.1

37.9

 

 

 

-

-

5.8

32.1

37.9

37.9

 

University Relations

 

1.9

39.3

41.2

 

 

 

-

-

1.9

39.3

41.2

41.2

 

University Publications

 

1.0

22.6

23.6

 

 

 

-

-

1.0

22.6

23.6

23.6

 

Alumni & Parent Relations

 

 

45.3

45.3

 

 

112.8

112.8

-

-

158.1

158.1

158.1

 

Governmental Relations

 

 

5.5

5.5

 

 

 

-

-

-

5.5

5.5

5.5

 

Catalog

 

 

54.0

54.0

 

 

 

-

-

-

54.0

54.0

54.0

 

Central Duplicating

 

1.0

2.0

3.0

 

 

 

-

-

1.0

2.0

3.0

3.0

 

SBDC

 

 

3.8

3.8

 

 

 

-

-

-

3.8

3.8

3.8

 

Sub Totals

1,781.4

9.7

204.6

1,995.7

210.5

-

112.8

323.3

1,991.9

9.7

317.4

2,319.0

2,501.0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-

Student Affairs

3,843.1

 

 

3,843.1

199.0

 

 

199.0

4,042.1

-

-

4,042.1

4,221.5

 

 

 

 

 

 

 

 

25.5

25.5

-

-

25.5

25.5

25.5

 

Enroll Plan/Admin/Fin Aid-trf out

 

 

 

-

(1,644.7)

 

 

(1,644.7)

(1,644.7)

-

-

(1,644.7)

(1,605.5)

 

Enroll Plan/Admin/Fin Aid

 

 

 

 

 

 

(274.1)

(274.1)

-

-

(274.1)

(274.1)

(274.1)

 

Recreation & Athletics

1,202.6

 

 

1,202.6

600.0

 

 

600.0

1,802.6

-

-

1,802.6

1,903.2

 

All Other Areas

 

45.0

499.0

544.0

 

 

 

-

-

45.0

499.0

544.0

544.0

 

Sub Totals

5,045.6

45.0

499.0

5,589.6

(845.7)

-

(248.6)

(1,094.3)

4,199.9

45.0

250.4

4,495.4

4,814.6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-

Student Aid

 

 

 

 

 

 

 

 

-

-

-

-

-

 

Additional GA/TA Waivers

 

 

1,000.0

1,000.0

 

 

 

-

-

-

1,000.0

1,000.0

1,000.0

 

Additional Unspecified Aid

 

 

250.0

250.0

 

 

310.0

310.0

-

-

560.0

560.0

560.0

 

Sub Totals

-

-

1,250.0

1,250.0

-

-

310.0

310.0

-

-

1,560.0

1,560.0

1,560.0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-

Unallocated Items

 

 

 

 

 

 

 

 

 

 

 

 

-

 

GIS

 

 

493.9

493.9

 

 

(493.9)

(493.9)

-

-

-

-

-

 

Coll Bargaining Raises Unallocated

 

 

-

1,216.3

65.8

 

1,282.1

1,216.3

65.8

-

1,282.1

891.2

 

Mandated Salary Savings

(389.8)

 

 

(389.8)

 

 

 

-

(389.8)

-

-

(389.8)

(389.8)

 

Unallocated

 

 

 

 

 

 

101.6

101.6

-

-

101.6

101.6

101.6

 

Other-previous year bal.

 

 

(98.2)

(98.2)

 

 

98.2

98.2

-

-

-

-

-

 

 

----1999-00 Base Year----

----2000-01 New Funding----

----2000-01 Net----

 

Area

Detail Items

PSR

TS

OTPS

TOTAL

PSR

TS

0TPS

TOTAL

PSR

TS

OTPS

TOTAL

REVISED

 

Other – VP Admin Contingency

 

 

 

 

 

 

 

 

 

 

 

 

(773.6)

 

Other-balance to bud books

 

 

 

-

 

 

 

-

-

-

-

-

410.8

 

Sub Totals

(398.8)

-

395.7

5.9

1,216.3

65.8

(294.1)

988.0

826.5

65.8

101.6

993.9

240.2

 

 

 

 

 

 

 

 

 

 

 

 

-

Less Campus Fees to augment State Budget

 

 

 

 

 

 

 

 

 

 

 

-

 

Student fees

 

 

(130.0)

(130.0)

 

 

 

-

-

-

(130.0)

(130.0)

(130.0)

 

Parking Lot

 

 

(372.4)

(372.4)

 

 

 

-

-

-

(372.4)

(372.4)

(372.4)

 

Other local fee income

 

 

(1,028.8)

(1,028.8)

 

 

 

-

-

-

(1,028.8)

(1,028.8)

(1,028.8)

 

Sub Totals

 

 

(1,531.2)

(1,531.2)

-

-

-

-

-

-

(1,531.2)

(1,531.2)

(1,531.2)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-

 

TOTALS

66,833.2

6,626.7

15,139.4

88,599.4

3,042.8

 

 

4,548.3

69,876.0

6,692.5

16,579.1

93,147.7

96,069.4

 

 


Appendix C

 

 

RESEARCH FOUNDATION, 1998-1999

 

        Grant Applications                                                                                                  $84,022,245

            Grant Awards                                                                                                           $17,787,671

            Grant Expenditures (this does not include expenditures from RF                      $17,752,522

            funded accounts that total $2,588,940)

 

 

RESEARCH FOUNDATION FINANCIAL PLAN, 1999-2000

 

Revenue

            Projected Indirect Cost Income                                                                         $ 2,600,000

            Projected Investment Income                                                                                          263,000

                                                                                                Total Income                      $ 2,863,000

 

 

Allocations, Administration and Support

            RF Central Office Assessment (a)                                                                               $   433,657

            OASIS Year I Assessment                                                                                            122,789

            ORSP Operating Budget                                                                                                     885,373

                        (Sponsored Funds, Sponsored Programs)

            Technology Transfer                                                                                                     15,000

            Provost Support                                                                                                           200,000

            Campus Equipment Match via BU Foundation                                                            45,000

            Support for Property Control Services                                                                              4,000

            Infrastructure Allocations                                                                                              260,000

            Center Allocations                                                                                                          255,000

            Equipment Match                                                                                                         130,000

            Mini Grants                                                                                                                    10,000

            Grant Program                                                                                                                50,000

            Start Up Support                                                                                                         325,000

            Projected Equipment Match Commitments                                                               450,000

                                                                                                                                   Total   $3, 185,819

 

(a) covers Binghamton’s share of central office costs; each year there is a corporate financial plan with central office costs assessed to each campus based on service usage


Appendix D            November 29, 2000

 

Harpur College of Arts and Sciences

New York State Funds

 

 

 

 

Total Base Allocation Salary and Wages (permanent plus adjuncts)

 

$26,279,740

 

Temporary Service/Supplies and Expense

 

1,140,359

 

TA/GA Stipends

 

3,597,668

 

Tuition Scholarships

 

3,406,515

Income Fund Reimbursable

 

 

4,098,470

 

 

 

Total State:  $34,424,282

SUNY Binghamton Foundation

 

 

 

 

Restricted Accounts

 

$268,690

 

Endowment Principal

 

7,398,162

 

Endowment Expendable

 

581,827

 

Agency Accounts

 

113,918

 

 

 

Total Binghamton Foundation:  $8,362,597

Research Foundation

 

 

 

 

Research Project Assistantships

 

$691,987

 

Summary of Awards Received (99/00)

# of Awards

Awarded

 

Africana Studies

1

29,000

 

Anthropology

16

404,321

 

Art History

3

33,284

 

Biological Sciences

10.93

320,925

 

Chemistry

25.4

1,272,835

 

Cinema

0

0

 

Classics

0

0

 

Comparative Literature

1

15,825

 

Economics

0

0

 

English

0

0

 

Geography

3

43,657

 

Geological Sciences

9.5

952,728

 

German, Russian &East Asian Languages

0

0

 

Harpur College-Dean’s Office

1.5

63,501

 

History

5

91,520

 

Judaic Studies

0

0

 

Mathematical Sciences

2.67

114,255

 

Music

0

0

 

Philosophy

4

116,261

 

Physics

8.16

416,299

 

Political Science

4.5

564,151

 

Psychology

36

3,333,265

 

Public Archaeology Facility

59

2,284,124

 

Romance Languages

0

0

 

Sociology

4

48,421

 

Theater

0

0

 

 

 

Total Sponsored Funds:  $10,104,372


 

School of Management

New York State Funds

 

 

 

 

Total Base Allocation Salary and Wages (permanent plus adjuncts)

 

$3,984,178

 

Temporary Service/Supplies and Expense

 

146,450

 

TA/GA Stipends

 

200,254

 

Tuition Scholarships

 

223,392

Income Fund Reimbursable

 

 

959,570

 

 

 

Total State:  $5,513,844

SUNY Binghamton Foundation

 

 

 

 

Restricted Accounts

 

$446,578

 

Endowment Principal

 

1,821,598

 

Endowment Expendable

 

393,626

 

Agency Accounts

 

42,821

 

 

 

Total Binghamton Foundation:  $2,704,623

Research Foundation

 

# of Awards

Awarded

 

Awards Received (99/00)

9.5

278,060

 

 

 

Total Sponsored Funds:  $278,060

 

 

 

Decker School of Nursing

New York State Funds

 

 

 

 

Total Base Allocation Salary and Wages (permanent plus adjuncts)

 

$2,013,089

 

Temporary Service/Supplies and Expense

 

44,330

 

TA/GA Stipends

 

70,252

 

Tuition Scholarships

 

235,090

Income Fund Reimbursable

 

 

392,813

 

 

 

Total State  $2,755,574

SUNY Binghamton Foundation

 

 

 

 

Restricted Accounts

 

$136,212

 

Endowment Principal

 

3,391,655

 

Endowment Expendable

 

226,144

 

Agency Accounts

 

4,908

 

 

 

Total Binghamton Foundation:  $3,758,919

Research Foundation

 

 

 

 

Research Project Assistantships

 

27,200

 

 

# of Awards

Awarded

 

 

11

$354,183

 

 

 

Total Sponsored Funds:  $354,183


 

School of Education and Human Development

New York State Funds

 

 

 

 

Total Base Allocation Salary and Wages (permanent plus adjuncts)

 

$1,947,992

 

Temporary Service/Supplies and Expense

 

70,900

 

TA/GA Stipends

 

138,557

 

Tuition Scholarships

 

277,966

Income Fund Reimbursable

 

 

156,106

 

 

 

Total State:  $2,591,521

SUNY Binghamton Foundation

 

 

 

 

Restricted Accounts

 

$36,011

 

Endowment Principal

 

808,994

 

Endowment Expendable

 

56,633

 

Agency Accounts

 

74,882

 

 

 

Total Binghamton Foundation:  $976,520

Research Foundation

 

 

 

 

Research Project Assistantships

 

$12,550

 

 

# of Awards

Awarded

 

Awards Received (99/00)

18

1,348,934

 

 

 

Total Sponsored Funds:  $1,348,934


 

Watson School

New York State Funds

 

 

 

 

Total Base Allocation Salary and Wages (permanent plus adjuncts)

 

$5,053,172

 

Temporary Service/Supplies and Expense

 

154,855

 

One-Time Allocation (2000-2001) for Lab Equipment

 

20,000

 

TA/GA Stipends (54 State funded positions)

 

630,000

 

Tuition Scholarships

 

1,237,213

Income Fund Reimbursable

 

 

789,120

Strategic Partnership Assistants (23 Assistants)

 

 

150,000

 

 

 

Total State:  $8,034,360

SUNY Binghamton Foundation

 

 

 

 

Restricted Accounts

 

$605,026

 

Endowment Principal

 

1,414,603

 

Endowment Expendable

 

163,869

 

Agency Accounts

 

14,352

 

 

 

Total Binghamton Foundation:  $2,197,850

Research Foundation

 

 

 

 

Research Project Assistantships (109 RPAs)

 

1,149,786

 

Summary of Awards Received (99/100)

# of Awards

Awarded

 

Watson School-Dean’s Office

19

$1,814,704

 

Systems Science and Industrial Engineering

27

1,602,308

 

Mechanical Engineering

15.34

1,373,583

 

Electrical Engineering

7.5

377,526

 

Computer Science

5

334,913

 

Watson School-Continuing Education

6

149,304

 

 

 

Total Sponsored Funds:  $5,652,338