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Federal Satisfactory Academic Progress (SAP)

Satisfactory Academic Progress (SAP) is defined as the successful completion of coursework towards an eligible degree within a maximum period of time. Federal regulations require Institutions to monitor the academic progress of all students receiving federal financial aid.

SAP Standards

Graduate students must complete degree within a maximum time frame as determined by The Graduate School. For example, a student has 5 years to complete a master's degree; 5 years for a Ph.D program. Federal aid eligibility is lost once these maximum time frames are reached.

Important Note: “W” grades and transfer credits must count toward total attempted credits when determining federal aid eligibility. Repeat courses will also count as attempted credit hours even if the grade is no longer used in the GPA. 

SAP Eligibility Review

Academic records are reviewed at the end of each semester, including summer, for all financial aid recipients to determine compliance with the SAP standards listed above.  Students who fail to meet GPA and PACE standards, will be placed on “Federal Warning” but will be allowed to keep their federal aid for the following semester without any student action.  This semester should be used to get back on track academically; meeting with an academic advisor to develop an academic plan is encouraged.

Note:  “Federal Warning” does not apply to students that have reached MAXIMUM TIME FRAME.  Once a student reaches their maximum time frame, they are no longer eligible for federal aid.

Students who have already received aid for one semester while on “Federal Warning” must meet the required SAP standards listed above every semester thereafter to be considered in good standing.

Loss of Financial Aid Eligibility

If a student already received federal aid for one semester on “Federal Warning” and after one or more semesters does not meet the required SAP Standards, federal aid will be cancelled and the student will be considered as not making satisfactory academic progress. See SAP Appeal information.

Re-establishing Eligibility

Students may re-establish their eligibility for federal aid through the appeal process, or by enhancing their academic standing in subsequent semesters to satisfy the required SAP standards listed above. Student may enroll in courses during the summer or winter session to make up for deficiencies in GPA and/or PACE, and restore federal aid eligibility for subsequent semesters.

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Last Updated: 1/14/14