Graduate Student Funding Procedures

Calendar

DECEMBER

Access forms and documents for use in Fall and Spring appointments. These include:

• Terms and Conditions for Employment
• Terms and Conditions for Tuition Scholarship
• Offer Letter for New and Renewed Students
• Confidentiality Statement
• Appointment Letter
• ABD Policy

NOTE: You MUST use the offer letter templates for all your GA and TA stipend offers, whether department funded or Graduate School funded. Do not change the wording on the template letters.

JANUARY 1-FEBRUARY 28

Send Clark Fellowship nominations by e-mail to Catherine Smith. See the Clark Fellowship page for more information.

APRIL 15

All GA and TA offers should be made and accepted by students.

APRIL 1-JUNE 17

Complete all GA and TA appointments.

Post all tuition allocations, student B-Numbers and appointments to the "GATA Data Elements needed for Graduate Office" area of the smart form and the comments area of Grad Link.

Research Foundation Appointments Requesting Tuition: All tuition allocations for current grants must be posted to Grad Link by June 17. Tuition allocation dollar amounts that have been "set aside" for anticipated grants for the upcoming academic year should be reported by then as well.

JULY

Review your allocations for stipend and tuition in the Grad Link reporting area.

The Graduate School will compare actual allocations disbursed to departments with department stipend and tuition allocations posted to Oracle and Grad Link. Any balance will be redistributed by The Graduate School in July.

AUGUST

Complete Labor Distribution in Oracle for all GA and TA funded students by the first day of classes.

First Year Students: In order to apply for residency this time next year and receive tuition at the in-state rate, domestic students who are not NYS residents should apply for several of the following items before the first day of classes:

• NYS Driver's License
• NYS Lease/Land Deed
• NYS Car Registration
• NYS Voter Registration Card
• NYS Bank Account

Detailed instructions and information can be found on the Student Accounts website.

Second Year Students: Domestic students who seek residency for tuition purposes should go to the Student Accounts office to apply for residency with Brent Ochiai before classes begin. The residency application can be found on the residency section of the Student Accounts website.

Funded Full-Time Certification: Funded Full-Time Certification forms for those students who are ABD and will register for 1 credit are due by August 15.

SEPTEMBER

Check Oracle accounts for GA and TA payroll charges to make sure students are being charged to the correct accounts.

OCTOBER

Review Grad Link for actual tuition charges.