The Basics

The information below is for all instructional personnel in the Graduate School of Education. After you review this information, please contact the Dean's office, secretarial staff, or your Program Coordinator if you have questions.

A to Z Index

Academic CalendarAcademic Honesty | Adjunct Faculty AppointmentsAdvising
Blackboard | Book Orders | Canceling Classes | Classrooms and Classroom Media
Communications | Copying and Scanning | Data Management Systems
Disabilities | Evaluation of Teaching | Grievance Procedures | Libraries
Listservs and Electronic Study Groups | Ombudsman | Parking and Vehicle Registration
Research Involving Human Subjects | Syllabus Preparation
Technology Support | University ID Card and Computer Account

A

Academic Calendar

The University Academic Calendar includes a schedule of classes, recesses and academic deadlines.

The faculty's "academic year obligation" is the period, from just before the start of Fall classes through Spring commencement, during which full-time faculty members are required to be available for advising students and addressing other program needs. The Provost notifies the faculty of the specific dates each year.

Academic Honesty

All members of the University community have the responsibility to maintain and foster the conditions and atmosphere of academic integrity. Specifically, this requires that all classroom, fieldwork, research, and written work for which a person claims credit is in fact that person's own work. All faculty members should be familiar with University policy on academic integrity in the Graduate School Manual as well as GSE Academic Honesty Procedures (see GSE Bylaws, Appendix A). See Syllabus Preparation (below) for a statement regarding academic integrity to include in your syllabi.

Adjunct Faculty Appointments

Adjunct faculty will receive an offer letter from the Dean's office prior to the beginning of each appointment. To indicate acceptance of the offer, one copy of the letter needs to be signed and returned to the Dean's office. Additional forms must be completed for initial appointees and returned with the offer letter. No one can be placed on the payroll without completing an I-9 form IN PERSON at the Payroll Office (Couper Administration Building, second floor).

The University is on a LAG payroll. Your appointment is on a bi-weekly payroll which begins on a Thursday and ends on a Wednesday every two weeks. If all your paperwork is in place before the first day of your appointment, you will receive your first pay check 4 weeks later. Your last pay check will be delivered 2 weeks after the last day of your appointment. Your checks/pay stubs can be mailed to your home address, or held in the office for you to pick up when you are on campus.

Advising

The role of faculty with respect to advising students is to:

  • Provide current, accurate information about  academic and personal requirements for both Graduate School of Education and Binghamton University Graduate School
  • Assist students in developing a course of study
  • Provide students with information on campus resources and, if appropriate, offer referrals
  • Be available either in person or by phone or e-mail to allow convenient access to advisement
  • inform students about opportunities like the Career Development Center, including the credential file service, career counseling, CDC workshops, and Teacher Recruitment Days (hosted at SUNY Cortland). Faculty may find additional CDC resources designed especially for them at http://cdc.binghamton.edu/faculty/faculty.html.

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B

Blackboard

Faculty in GSE are encouraged to use Blackboard, a web-based course management system. If you are familiar with BlackBoard, you can start building your course by using your BU username and password to log in at Blackboard.

If you are not familiar with BlackBoard, the University Center for Training and Development offers workshops and technical assistance for faculty.

Book Orders

Textbooks for the following semester should be ordered as soon as possible to allow time to correct errors and increase student access to used books. Submit your book orders by e-mail to the University Bookstore at bingtext@bncollege.com using the Book Order Form with a copy submitted to the Education Office for our files.

C

Canceling Class

If it is ever necessary to cancel a class meeting, notify a secretary so a note can be posted on the classroom door.

The University usually cancels classes only in cases of severe weather or other emergencies. Faculty should cancel individual classes only if they or a majority of students cannot reach campus safely. Closings and other updates are available in real time at the BU Alert Line,  by registering to receive email from Emergency Alerts, or by calling 607-777-7700.

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Classrooms and Classroom Media

AB-124 and AB-234 are assigned within GSE. All other classrooms (including AB-125) are assigned by the Office of the University Registrar. When a faculty member is not familiar with a classroom, it is advisable to visit the assigned room as soon as possible after assignments are made. If there is a problem with the size, layout or media for your room, please contact one of GSE's secretaries, who will make a formal request for room change.

The Educational Communications Center maintains a "catalog" of classroom technology which includes details about the equipment installed in each classroom, as well as the room's seating capacity. (Pictures often give clues about how seats are arranged.)  Audio-Visual Services has additional equipment that may be borrowed, on request.

GSE also has AV equipment, which should be reserved by contacting the Dean's office. Equipment will be picked up and returned to the Dean's office.

  • Document camera (Elmo)
  • Projection unit (to project from the document camera or a laptop)
  • Slide projector and carousel
  • Overhead projector
  • Digital camera

GSE also has a cart of laptops that faculty may reserve for use in classes in Academic B.

Communications

The Telecommunications Department manages several campus systems:

  • Telephones, with instructions in the BU phone directory and online at -
  • Audio Bridge (for conferencing up to 18 people) 
  • Video Conferencing (including distance education courses) from locations in the Library, Academic A, and the Downtown Center

Copying and Scanning

Most course materials do not need to be duplicated because they can be posted to BlackBoard. Faculty may scan or copy materials themselves in AB-230 or AB-133 (the Dean's Office), or may submit requests for materials to be copied or scanned (please include a cover sheet, available in either office). Requests for scanning and copying are filled by our work study students, so please allow two to three days for work to be completed. Scanned materials will be emailed to you as an attachment.

Faculty who wish to have articles photocopied for student purchase can order a coursepack from FedEx/Kinkos or the University Copy Center. Please note procedures and deadlines for ordering coursepacks from the University Copy Center.

Faculty should be familiar with the current copyright laws. All duplicating and requests for duplicating should be within the bounds of the copyright law. Policies on duplication of copyrighted material can be found in the University's Handbook for Faculty and Professional Staff

GSE cannot accommodate student copying. When students need to make copies for a course, it is the students' responsibility to do so at their own expense. GSE students have access to a copier in the GSE computer pod (AB-122), as well as copy machines throughout the library. Students also can use the University Copy Center (LNG-22) for personal copying.

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D

Data Management

The University uses numerous systems to manage information. Please note the purpose of each system and who uses it. All systems have limited access, and some require training and administrator permission before access is allowed. The University Center for Training and Development offers training for several systems. If you need to have access to one of these systems, and the link doesn't tell you enough about how, please contact Shawne Hartnett in the Dean's office or Steve Safranek, GSE's Technology Support Specialist.

Banner is the primary student information system at Binghamton University, used primarily by staff. Staff also use Banner for course building.

BU-Brain is the self-service part of Banner, which faculty use to check course enrollments and to enter grades. Students also use it to register for courses and to check their grades.

EGADS (Electronic Graduate Admission Decision System) is used by faculty and staff to access electronic applications to graduate programs and submit admission decisions to the Graduate School. Xtender is a related application, required to view or print documents in EGADS.

Hyperion and Operational Data Store are applications used to make queries and pull reports from Banner.

OmniUpdate is the University's content management system (i.e., computer application used to design and manage Binghamton's website). For GSE's website manager(s), UCTD offers OmniUpdate training. For other faculty and staff who need a website for a funded project, conference, etc., Information Technology Services will provide space on one of their other web servers.

Oracle is the University Business System, used by staff to submit and manage all information related to employment, travel, and billing/payment.

TEACH is the New York State Education Department system for teacher certification. Students must establish their account (important to document fingerprinting, required workshops, and completion of NYS Teacher Certification Exams). GSE staff can access students' accounts to check for prior certification(s) and NYSTCE completion, document program completion, and make recommendations for certification.

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Disabilities

Students with Identified Disabilities are entitled to accommodations to support their learning. Faculty may, at their own discretion, make some accommodations for any student who reports having a disability, such as preferential seating for a student with vision or hearing impairment, or universal design for learning.  For accommodations that are more extensive or would not be granted others in your class, students should be asked to register with the Office of Services for Students with Disabilities (SSD), which will clarify necessary and appropriate accommodations based on the individual's specifically diagnosed disability. SSD, faculty, and staff are required to treat Information about a student's disability as confidential. (Also see Syllabus Preparation).

Employees with disabilities are entitled to "reasonable accommodations" in order to perform the "essential functions or duties" of a job. When GSE faculty have concerns about whether a student with a disability is able to perform the essential duties of a teacher in her/his field,  SSD should be contacted for advice - to make sure that responsibilities to both the student and the profession are addressed.

Faculty and Staff with Disabilities are protected under the Americans with Disabilities Act. Questions and concerns may be directed to Valerie Hampton, Assistant to the President for Affirmative Action (phone 777-4775)

Also see Disability Parking Policies and Procedures.

E

Evaluation of Teaching

All faculty need ongoing feedback to develop their competence and to derive a sense of satisfaction from their teaching experiences. Faculty are strongly encouraged to regularly gather input from students, both formally and informally. The Student Opinion of Teaching (SOOT) is a University-sponsored survey that asks questions about faculty teaching and classroom activities. Each semester, faculty will be invited to request SOOTs for their courses. Please request paper copies, have students complete them in class, and have a student collect them and deliver them to one of the GSE offices. Whether evaluations are paper or electronic, return rates are much higher when evaluations are completed in class.

Computing Services tabulates results and sends a summary report to the individual faculty member through Blackboard. Tenure track faculty members should retain survey results as evidence of their teaching effectiveness. Adjunct faculty members should share results with the program coordinator and submit a copy to the dean's office. In addition to the SOOT, faculty often find it useful to design their own evaluation that asks questions specific to their course. The SOOT and self-designed surveys can provide information that is useful to improve course design and methods of instruction.

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G

Grievance Procedures

The Graduate School of Education and the University have formal policies and procedures for resolving grievances. GSE strongly supports a range of efforts at mediating grievances before filing a formal complaint. The first step is for the person with a grievance to talk to the person who is the subject of the grievance. If that is unsuccessful, a student may enlist the faculty adviser to mediate the situation. If a faculty or staff member has a grievance, the University Ombudsman may assist with mediation.

GSE has a standing Grievance Committee with membership from among the faculty, administrative, and graduate student constituencies. It is this committee that acts as a hearing board for student-initiated grievances involving GSE faculty, administrators or students. This committee meets on a grievance or complaint only after informal efforts to resolve the grievance.

Steps for resolving a grievance are outlined in GSE's Bylaws (see Appendix B- Grievance Procedures). Procedures for appealing a decision are in the Graduate School Manual

L

Libraries

The Binghamton University Libraries provide an array of services to faculty and students. A Bibliographer is assigned to GSE, both to assist faculty members directly and to provide orientations and assistance to our classes.

Course materials can be put on reserve, either electronically, through BlackBoard, or physically in the Newcomb Reading Room in the Bartle Library. Faculty should be familiar with policies and procedures for physical and e-reserves. 

Listservs and Electronic Study Groups

A listserv can be created by any university employee or student to facilitate communication among subscribers. Information Technology Services provides detailed instructions for listserv management.

For courses, BlackBoard offers a variety of options for contacting students and creating electronic study groups.

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O

Ombudsman

The University Ombudsman provides impartial, objective and confidential assistance with informal complaint resolution, problem solving and communication. The ombudsman advocates, not for any particular individual, organization or position in a dispute, but for the fair, equitable and humane treatment of all parties. The ombudsman approaches each case without prejudice, and as neither advocate nor critic of any cause, but with a commitment to fairness, equity and the missions of the University. For more information, see University Ombudsman.

P

Parking and Vehicle Registration

All faculty, staff and students are required to register any vehicle driven on campus. Anyone parking on campus must display a valid University parking permit 24 hours a day. Vehicles may be registered for a single day, a semester, a full-year, with the option of an evenings-only pass. Vehicle permits are available from Parking Services.

For information about Disability Parking on campus, see Disability Parking Policies and Procedures.

R

Research Involving Human Subjects

The Human Subjects Research Review Committee must approve all research projects that involve human subjects. The Committee meets monthly during the academic year and reviews protocols that involve research presenting some risk or threat to human subjects. An expedited review process provides a quick review for research projects that do not involve significant risk to subjects. The guidelines for Human Subject Review at Binghamton University, conforming to the requirements of such agencies as National Institutes of Health, National Science Foundation, National Institute of Mental Health and the Department of Education, are available in the Office of Research and Sponsored Programs. Some Federal agencies require assurance of approval of the research protocol by the institution's human subjects review board before the proposal will be considered for funding. Questions regarding the review of protocols should be directed to the Chair of the Human Subjects Research Review Committee.

For more information see Human Subjects Research.

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S

Syllabus Preparation

Course syllabi are posted to the GSE website each semester, with a copy saved to our course files as an academic record. Faculty should email syllabi to Tami Mann at tmann@binghamton.edu no later than two weeks prior to the beginning of the semester. Attachments should be in MSWord or rich text format.  Please send a copy to Jeannette Lowell for GSE's course files.

Students should bring their own copy of the syllabus (either paper or electronic) to the first class meeting. Faculty also are encouraged to use Blackboard to post their syllabi, assignments, course materials ("handouts"), etc.

While a syllabus may range from one or two pages to many, it should provide students with clear and accurate  representation of the course content and requirements. Faculty should discuss the syllabus during the first class meeting and, when due dates or assignments are adjusted or clarified, changes should be posted on BlackBoard.
A syllabus should include all the  components below. Notes about the educational environment, accommodations for students with identified disabilities, academic honesty, and grievances are recommended.

  • Heading, including Binghamton Graduate School of Education logo, course number, course title, semester, classroom number (if available), and faculty contact information (office hours, location, phone, email, etc).
  • Course Description
  • Course Objectives
  • Required Textbooks and Materials
  • Recommended Reading/Resources
  • Course Requirements and Grading Procedures, including specific written, participation, and examination requirements for the course, due dates, the relative weight for each component, and determination of the final grade. NOTE:Any four-credit course that meets for fewer than four contact-hours per week must specify the outside requirements that warrant awarding more credit-hours than contact-hours.
  • Course Topics, by meeting date, with reading and written assignments due each date.
  • Educational Environment. [This or similar statement is suggested.]
    • The Graduate School of Education is committed to serving all enrolled students in a respectful and intellectually stimulating atmosphere. In return, it is expected that each of you will honor and respect the opinions and feelings of your fellow students. If you have concerns that this atmosphere is not being upheld, please contact me immediately.
  • Electronic Devices [This or similar statement is suggested.]
    • In keeping with a respectful class environment, please turn off all electronic devices during class time, unless you have explicit permission. If you have urgent circumstances, please talk with me before class.
  • Accommodations for Students with Identified Disabilities. [This or similar statement is required.]
    • Any student with a disability who wants to request accommodations should notify each course instructor by the second class meeting. You are also encouraged to contact the Office of Services for Students with Disabilities (SSD) at 777-2686. Their office is at UU-119. The SSD office makes formal recommendations regarding necessary and appropriate accommodations based on an individual's specifically diagnosed disability. SSD, faculty, and staff are required to treat Information about a student's disability as confidential.
  • Academic Integrity [This or similar statement is recommended.]
    • Binghamton University provides explicit guidelines in the Student Academic Honesty Code (see the University Bulletin - Academic Policies and Procedures for All Students). Unless specified otherwise in the syllabus, I expect the work you submit for grading to be yours and yours alone. Not acknowledging another's work with proper references, taking credit for someone else's work, letting your work appear in another student's paper, or fabricating "results" are grounds for failing the assignment and/or the course. The Academic Honesty Code specifically prohibits "Submitting substantial portions of the same work for credit more than once, unless there is prior explicit consent of the instructor(s) to whom the material is being or has been submitted." If you have any questions about what constitutes plagiarism or cheating, please ask me.
  • Student Grievances [This or similar statement is suggested.]
    • The Graduate School of Education outlines procedures if you have a grievance about a course grade. The first step is to contact the instructor to discuss your concerns. If you have any questions or concerns about how I have graded your work, please arrange to meet with me.

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T

Technology Support

Within GSE, faculty and staff can get assistance with hardware, software, and information technology from Steve Safranek (AB- 120).

Information is also available about University systems and supports at Information Technology Services.

U

University ID Card and Computer Account

After confirmation of appointment, adjunct faculty as well as full-time faculty and staff should obtain a Binghamton University ID card and email account as soon as possible. An ID card is needed to access many campus services (e.g., the Libraries, audiovisual reservations through the Educational Communications Center) and to identify themselves as affiliated with the University if requested. A BU e-mail account is needed to access Blackboard for instruction and to access the BU-Brain to submit grades. The Dean's Office will assist with any issues related to obtaining necessary ID cards and e-mail accounts.

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Last Updated: 3/20/14