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New Student Assistant and Federal College Work-Study Student Employment Forms

Student Employment & Payroll

This information will assist you with employment and payroll related questions as a Student Assistant or Federal College Work Study at Binghamton University.  We hope that your employment on campus will be a enjoyable experience.

Where to find jobs?

Job postings can be found in eRecruiting. Once you have logged in, on choose "Student Employment."  This link contains a list of jobs for students who want to work while they are in school.  Follow the application instructions for a job in which you are interested.

All matriculated students have eRecruiiting accounts. If you should have questions regarding student employment openings, please contact the Financial Aid Office at 607-777-2470. For assistance logging into or navigating the e-Recruiting system, please contact the Career Development Center at (607) 777-3283.

For more information on student employment please view the following resources here and PowerPoint information session (.ppt 60.6kb).

Departments who have their own job listings

  • Campus Recreation
  • Library
  • Sodexo
  • Barnes & Noble Campus Bookstore

Why Work?

Student Employment Criteria

Employees must be in student status during the academic year (at least part time). Students on academic or disciplinary suspension are not eligible to be employed on these two student payrolls. Departments should limit student employees to work 20 hours per week (all jobs on campus combined, including private employers on campus). This is mandatory for F-1 and J-1 visa holders. All students employed and attending Binghamton University are exempt from FICA taxes (unless in "career title") if registered to take at least 6 credits.

Work Criteria

International students can work a maximum of 20 hours/week while classes are in session as a condition of their visa. When classes are not in session, student employees can work up to a total of 40 hours (all student employment combined). It is the responsibility of the student and the department to ensure hourly limits are adhered to.

Federal College Work-Study

Federal College Work Study (FCWS) employees must receive an allocation from Financial Aid. This is accomplished by completing the FAFSA and having demonstrated financial need according to the Department of Education guidelines. To earn federal work-study money, you must obtain an FWS job on campus. Please note, students can only work in one department at a time as a federal college work study. Another option is Community Service FWS jobs -- for this program, you must be federal work-study eligible, and be matched with an agency which has a contract with Financial Aid plus federal government split funds. Please use generic line number 80000 to appoint all new FCWS employees on HR Forms.

  • All Federal College-Work Study employees may begin working for the new academic year on 0822/2013.
  • Federal College Work-Study employees with full academic year grants must stop work effective 05/16/2014
  • Federal College Work-Study Employees with Fall Only grants must stop working effective 12/13/2013
28023-Federal College Work-Study Timesheet and Instructions

  2013-2014 Payroll Processing Deadlines and Paycheck Dates
 
2014-2015 Payroll Processing Deadlines and Paycheck Dates

 

  Student Assistant

Student Assistant employees can work through the summer as long as they are registered for the upcoming semester.  It is required that you bring a copy of your registration or class schedule to Human Resources.  This entitles you to be tax exempt during the summer.

Graduating seniors on the Student Assistant payroll may not work past 5/16/2014 unless they are going to be attending a SUNY college or university for advanced degrees in the fall. Please use generic line number 20000 to appoint all new Student Assistant employees on HR Forms.

28021-Student Assistant Timesheet and Instructions

2013-2014 Payroll Processing Deadlines and Paycheck Dates

2014-2015 Payroll Processing Deadlines and Paycheck Dates

Pay Rates

Student Assistant and Federal College Work Study students can be paid a minimum of $8.00 per hour and a maximum of $17.91 per hour as of 01/02/2014.

Congratulations on getting a job on campus! Here's what will happen now. . .

  1. Your department will send an electronic form to Human Resources with your hire information.
  2. You'll complete your new employee forms (below).
  3. Each pay period you'll submit a timesheet to your supervisor for approval.
  4. Your paychecks will be available at the Payroll Distribution Center in the Couper Administration Building 2nd Floor, Room 240. Photo ID required for pickup.  If this is your first time on the payroll, there is an initial delay of several weeks before you will receive your first paycheck. 

Retirement System

As employees of New York State, Student Assistants and Federal Work Study students are eligible for membership in the New York State and Local Retirement System. You must complete an election form to accept or decline.  Membership requires a 3% contribution from your wages.

Student employees are also eligible for a membership at the State Employees Federal Credit Union - SEFCU.

Payroll Distribution Center

The Payroll Distribution Center, located in the Couper Administration Building, Room 240, distributes payroll checks for both University and Research Foundation Employees. Binghamton University faculty and staff may pick up photo ID's at this location as well.

The Payroll Distribution Center is open Monday through Friday, 10 a.m.-3 p.m. throughout the academic year and 10:00AM - 2:00PM in the Summer months.

New employees must fill all of the following forms.

1.  Employment Eligibility Verification, I-9 Form

(appropriate documentation required)

2.  Federal Tax Form, W-4

3.  New York State Tax Form, IT-2104

4.  Employee Information Form

5.  Direct Deposit (highly recommended)

6.  ERS Retirement System Info, Accept/Decline

7.  Agreement to Protect Confidential Information

8.  Campus Workplace Violence Policy - Please review, print and keep for your records

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Last Updated: 4/18/14