Oracle Human Resources & Labor Distribution Coordinators
This information is for University HR and LD coordinators
Frequently Asked Questions
Click here to go to our FAQ's page for Oracle/LD coordinators.
Policies for Business Systems
HR Payroll Processing Requirements
Acceptable Use Policy - University Business Systems
Agreement to Protect Confidential Information
Oracle Portal
Steps to Request Oracle Access
- Employee must attend mandatory training either through the University Center for Training and Development or Human Resources.
- The employee will notify his/her supervisor when the training has been completed.
- The supervisor will request the appropriate Oracle responsibilities * using the Oracle Responsibilities Request Form.
- The request will be routed to the appropriate business area, either the Business office or Human Resources, for approval.
- Upon Business office/Human Resources approval the request will be submitted to ITS.
- The employee will receive an email notification when the request has been received by ITS.
* If the supervisor has any questions about the responsibilities to request for their employee, they should contact Human Resources or the Business Office to discuss the employee's duties and appropriate corresponding system responsibilities.
- For HR related access: Vicki Metritikas or Jonathan Roma
- For GL and Projects access: Scott Hatch
- For AP/Travel access: Matthew Schofield
- for REquisitions and PO access: Connie Naccarato
Human Resources & Labor Distribution Documents
All of the forms and documents below are also available on our Forms page.
Obligation and Payroll Appointment Dates
2013-2014 Academic Year
HR & LD Transaction Processing Deadlines
2012-2013 Faculty, Staff & GA/TA
2012-2013 Student Payroll Deadlines
2012-2013 Student Paycheck Dates
Payroll Calendars
2012-2013 Faculty, Staff & GA/TA lag payroll
2013-2014 Faculty, Staff & GA/TA lag payroll
Helpful Documents
HR Smart Forms "Which form do I use?"
Assigning Lines/Positions on Student Assistant & Federal College Work Study Payrolls
HR Smart Forms (BUHR personnel Transactions) Training Manual
Labor Distribution (BULD update) Training Manual
HR Performance View Training Manual / find performance program and evaluation due dates
Summer / Winter Session Appointments Appointments
POETS Pointer Document - Project, Organization, Expenditure Type, Task, Source of Funds)
Organization / SUNY Account Crosswalk Table (Excel)
Extra Service / Dual Employment
Please visit our Extra Service/Dual Employment page.
Forms
Position Request Form for State Payrolls (online form)
Oracle Organization Request Form
Hiring
Please visit our Managers and Supervisors page.
Honoraria Payments for International Guest Speakers and Lecturers
Not all visa holders are eligible to receive payment; therefore, discussing this prior to making any commitments to the presenter is very important. Click here for additional information.
Salary Schedules
Please visit our Salary Schedule page.
Training
University Center for Training & Development - View and register for upcoming training sessions
If you cannot find a scheduled training session that will work for you, individual training sessions are available by appointment only. Please contact Jonathan Roma or Vicki Metritikas for more information.
Volunteer Appointments
Click here for instructions to appoint volunteer and non-salaried employees. All University volunteers must be documented for liability and workers' compensation reasons. Additional services such as library privileges and parking may be available to volunteers.
Listservs
Human Resources maintains the following listservs to assist in the sharing of important human resources, payroll and labor distibution-related information:
HR Masters
HR Smart Form Users
Labor Distribution Users
Please contact us if you feel you should be added or removed from one of these listservs.
Oracle HR and LD Coordinators
Click here for a list of Oracle HR and LD coordinators campus-wide
