Management Confidential Accrual Instructions

Accrual Rate

• Full-time calendar year and college year employees earn vacation and sick leave at the rate of 1.75 days/month.

Timesheet Instructions

• Carry forward balances from your previous time record and enter them in the proper category (vacation, sick leave, holiday).

• Please do not charge time in increments less than .25 of a day - charges should be made in increments of .25, .50, .75 and 1.0.  Please round to the nearest increment listed.

• Note the listing of holidays at the far right of each month. Please check either " Worked" or " Not worked" for each holiday during the month. If you WORK on a holiday be sure to record it as a holiday earned under the holiday column for that month.

• Employees should complete their timesheet on a monthly basis and submit it to their supervisor who will then initial the record. At the end of the three-month period, both employee and supervisor should sign the sheet.

• PLEASE be sure to check your math each month - most errors are the result of this.

• Forward the ORIGINAL timesheet to Human Resources at the end of each quarter (every 3 months, April 1^st, July 1^st, October 1^st, and January 1^st). Please keep a copy for your records.

• If you are a PART-TIME EMPLOYEE, be sure to indicate your work schedule at the top of the time record as well as your percentage of effort (FTE).

Maximum Accrual Balances

• By December 31^st of each calendar year vacation balances may not exceed 40 days;
• Maximum allowable sick leave balance at any time is 200 days;
• Holidays must be used within one (1) year of accrual; therefore the maximum holiday balance allowable is 12.
• The maximum number of vacation days an employee may be paid for upon separation is 30 days.