Online Time and Attendance System

December 2011 -
The Office of Human Resources is pleased to announce that the implementation of the new SUNY online time and attendance system is now underway. Training for the President's and Vice President's offices is complete and the phased conversion of the 1,600 UUP faculty and professional staff will occur between January and May 2012. Offices will be contacted by Human Resources approximately one month prior to their individual implementation to allow time for conversion and training. Approximately 500 Classified Service employees currently submitting paper time sheets will be included in a later phase of the project (see Project Timeline below).

Background

The new system has been in development at System Administration for the past two years and is part of SUNY's five-year technology plan. The Binghamton campus was selected as one of two live-pilot campuses and played a key role in the development and testing of the new system.

Features and Benefits

Completely paperless system - supports our "green" campus initiative and saves paper, printing and offisite storage costs of time records
Electronic approval workflow
Increased efficiencies, accuracy and up-to-date accrual balances

Project Timeline

Summer through Fall 2011 - Binghamton University selected by SUNY as pilot campus for testing. Human Resources prepares for implementation including final live testing, planning and accrual balance auditing.
December 2011 - President's and Vice President's office staff training
January through June 2012 - Phased implementation of 1,600 UUP faculty and professional staff, as well as Management/Confidential staff.
Summer / Fall 2012 - System testing for Classified Service and Hourly UUP professionals (subject to change).
Fall 2012 / Winter 2013 - Implementation for Classified Service staff*
*excluding those using the Kronos electronic timekeeping system.

Phased Roll-out Schedule

Click here to view the campus-wide phased roll-out schedule

Register for Your Training Session

Training sessions will be one-hour or less in duration. Up to six sessions will be offered per week through June 2012. Due to the volume of employees to be trained, we are asking that employees select a training session according to their individual department's implementation schedule.

Prepare for Your Training

Pre-Test your PODS User ID and Password

In order to ensure your session is timely and effective, prior to your training date:

Pre-test your PODS User ID and Password using the following link: Click here to test your PODS User ID and Password here

- Select "Binghamton" as your campus
- Enter your PODS User ID in the BU User ID field
- Enter your PODS password in the BU Password field
- Click Log in
- If successful, please do not go any further - you will receive further instruction at your training session!
Can't remember your PODS password? Go to:
Binghamton University Computer Account Password Reset

Required items for your Training Session

As we will be working "live" in the new Time and Attendance system, each attendee will need to have with them both:

- Current Timesheet
  Your completed, and signed by the supervisor, quarterly or semester (faculty) timesheet. This will be used to enter your accrual balances during the training.
- PODS Sign-in and Password (which you have pre-tested, following the guidelines above).

Accessing the New System

Access to the new SUNY Time and Attendance system is accomplished via a secure sign-on

SUNY.edu secure Sign-On

Training Materials

UUP Professionals
M/C professionals
Faculty with a 12 month obligation

Please view this PowerPoint:

PowerPoint Presentation March 21, 2012
(M/C and UUP Professionals and 12 month Faculty)

UUP Faculty with a 10 month (college-year) obligation
and Adjuncts

Please view this PowerPoint:

PowerPoint Presentation March 21, 2012
(10 month Faculty and Adjuncts)

Contact Information

Please contact one of the Time and Attendance Implementation Team members located on this screen for questions or assistance.

Report a Time and Attendance System Issue

Click here to report an issue you experienced with the SUNY Online Time and Atttendance System. You may be prompted to log into your B-mail account if you are not already logged in.