Reader Services

Contact|Borrowing Privileges Courtesy Borrowers | Due Date | Grace Period |
Library Accounts |Renewal | Return | Recall, Search, Request for Processing | Recall Policy | Fees and Fines | Notification and Responsibility |
Change of Address | Security | Confidentiality | Copying | Study Carrels| Reserves |
Interlibrary Loan 


Contact Reader Services 

Bartle 607-777-2194 |Science 607-777-2166|UDC 607-777-9225 | email

Borrowing Privileges for Faculty, Staff & Students

On presentation of a validated Binghamton University ID card, the following privileges are extended:

Faculty and University Staff, Emeritus/Emeriti Faculty

  • 200 items at a time.
  • Books, microforms, and government documents may be borrowed for one year.
  • Journals circulate for 2 weeks.
  • Current periodicals are due at 5 p.m. the day borrowed.
  • Science Library maps and atlases circulate for 4 weeks.

Graduate & Ph.D. Students

  • Limit of 200 items at a time.
  • Books, microforms, and government documents may be borrowed for one year.
  • Journals circulate for 2 weeks.
  • Current periodicals are available for in-library use.
  • Science Library maps and atlases circulate for 4 weeks.

Undergraduates, BCC cross-registered Students, Adult Learners

  • Limit of 100 items at a time.
  • Books, microforms, and government documents may be borrowed for a six-week loan period.
  • Journals circulate for 2 weeks.
  • Current periodicals are available for in-library use.
  • Science Library maps and atlases circulate for 4 weeks.

Sodexho and B&N Employees, Campus Preschool

  • Limit of 100 items at a time.
  • Books, microforms, and government documents may be borrowed for a six-week loan period.
  • Journals circulate for 2 weeks.
  • Current periodicals are available for in-library use. Science Library maps and atlases circulate for 4 weeks.

Reader Services for Courtesy Borrowers

A borrowing card is not required to use Library materials and resources within the Libraries. For Courtesy Borrowers, access to licensed databases and BU ONLY material is only available for use in the Library. For remote access, only the Library Catalog is available. Also courtesy borrowers do not have access to Interlibrary Loan.

 

Borrowing Privileges

Binghamton University courtesy borrowing cards are issued as follows. A valid driver’s license is required for verification purposes. All courtesy borrowers can borrow Science Library maps and atlases for 4 weeks.

Alumni Borrowing PrivilEges

The Library extends borrowing privileges to BU alumni at no charge. May borrow books for a 6-week loan period. 15-book limit.

SUNY Open Access

Includes Clinical Campus students and faculty, Empire State College students and University in the High Schools Program students. Any current faculty, staff, or student member of a SUNY institution or participating community college is entitled to in-person borrowing privileges upon presentation of a validated SUNY ID card. To facilitate registration, SUNY Open Access borrowers may call in advance and leave their name and ID number. A Library staff member will then call the home institution to verify enrollment or employment. Delinquencies will be reported to the home institution library.

 

Local Citizens

The Library extends borrowing privileges to members of the local community. There is a $10.00 annual processing fee. Applicants must be residents of New York State living within 50 miles of the Binghamton campus. 

  • Limit of 15 items at a time.
  • Books, microforms, and government documents may be borrowed for a 6-week loan period.

Visiting Scholars, Faculty and Research Associates

  • Limit of 50 items at a time.
  • Books, microforms, and government documents may be borrowed for a 6-week loan period.
  • Journals circulate for 2 weeks.
  • Current and bound journals are available for in-house use only.
  • Visiting Scholars, Faculty and Research Associates have Reserve borrowing privileges, ILL privileges and may place recalls on books.

*The Binghamton University's Office of the Provost has requested that the Libraries send information about any delinquent accounts for visiting faculty and scholars to the Provost's Office.

BU Retiree 

  • Limit of 50 items at a time
  • Books, microforms, and government documents may be borrowed for a six-week loan period.
  • Journals circulate for 2 weeks.
  • Current periodicals are available for in-house use only.

Volunteer

  • Limit of 50 items at a time.
  • Books, microforms, and government documents may be borrowed for a six-week loan period.
  • Journals circulate for 2 weeks.
  • Current periodicals are available for in-house use only.

Due Date

All materials are due on the date due stamped in each book, unless recalled, in which case the loan period is reduced. Courtesy reminders are sent to borrowers 7 days in advance of the book's due date. If email is not available, a paper notice is mailed.

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Grace Period

A three-day grace period is granted for materials from circulating collections. The grace period DOES NOT apply to books that have been recalled or materials in Reserve and non-circulating collections. Materials returned four days after the due date accrue fines from the original due date. 

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Library Account Information

Binghamton University faculty, students, and staff can monitor their library account information directly from the the Library Catalog.  From the Libraries' home page, click on the Library Catalog. Once connected, look for My Library Card which is on the upper right of the screen. Courtesy borrowers can monitor their accounts by logging in with their library barcode (omit "29091" prefix and leading zeros) and the four digit passcode provided when applying for privileges.  The library barcode is printed on the back of your BU ID card, it begins with "29091."

How it works

To view your personal record click on Sign In , which is in the display of options at the top of the page.  To view the books checked out to you and the due dates click on LOANS. If a book has been recalled from you, the information will display in the Due Date column. For details about a loan, click the underlined number. To view books you have recalled click on HOLDS. For details about a hold, click the underlined number.To view your outstanding fines and fees owned click on CASH TRANSACTIONS. For details about a transaction, click the underlined number. To update the display preferences that will be invoked when you sign in to search the Library Catalog, click on Sign In . [For example you can set the number of records that display on the results page when you are searching for books.]

Although you may view ADDRESS information, the address cannot be updated on line. BU Students should notify the Registrar's Office of any change in address. BU Faculty and Staff should notify Human Resources.

To place a recall on a book that is checked out according to the Library Catalog, click on REQUEST on the Library Catalog Holdings Screen. A request form will display. Verify the information on the form and click SEND. Your recall has been placed.


Renewal

Books may be renewed at any time during the loan period if they have not been requested by another patron. Renewals may be made in-person, by presentation of the book to staff at the Bartle, Science or UDC Circulation Desk, or online through the Library Catalog. For an online demonstration, please view our tutorial

Interlibrary Loan items can be renewed twice online. Presentation of the book to staff at the Bartle, Science or UDC Circulation Desk is required to renew an Interlibrary Loan item a third time.

Renewal for University Students, Faculty, and Staff

May renew books online or in person with no limits. To renew ALL books checked out, click on Renew All. To renew individual books, click on the underlined number and a pop-up window will display. Click on Renew.

Renewal for Courtesy Borrowers

May renew books twice online. After the second online renewal, books must be brought to the Bartle, Science Library, or UDC Circulation Desk to be renewed. To renew ALL books checked out, click on Renew All. To renew individual books, click on the underlined number and a pop-up window will display. Click on Renew.

Guidelines for Online Book Renewal

Undergraduate and Graduate Students, University Staff and Courtesy Borrowers may renew books online via Libraries' home page. Click on Catalog and then Library Account. Once you are signed in, click on my Library Card.
The following items CANNOT be renewed on-line:

  • Reserve Materials
  • Books that have been recalled or have a hold on them
  • Study Carrel Keys
  • Courtesy Borrowers are unable to renew books if the books are overdue or if they have fines.

If an invalid renewal is attempted, a message will display indicating that the renewal was unsuccessful.

An overnight computer process is required before the fine for a book renewed in the Library Catalog appears in the BU Brain. If an overdue book is renewed online and a fine is assessed, the fine must be paid in order to register, obtain a transcript or diploma. Fines may be verified by clicking on CASH TRANSACTIONS. Fines may be paid immediately in the Library Cashier's Office (check, money order, Mastercard, Visa, American Express, Discover & BUC$) or at the Bartle Circulation Desk (echeck or BUC$).
BU student fines and fees are forwarded to Student Accounts for collection the following day at which time they may be paid at http://bubrain.binghamton.edu/ or at the Student Accounts Office. Community borrowers may pay fees or fines at the Bartle Circulation Desk or Science Library Information Services Desk.

 

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Return

Books can be returned at Bartle, Science or UDC Library Circulation Desks. Exterior book bins are also available at the entrances to Bartle and Science. Reserve items must be returned to the Newcomb Reading Room.

On request, a receipt will be provided at the time that books are returned to the Circulation Desks at Bartle, UDC and Science Libraries.

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Recall, Search, Request for Processing, Page an Item from the Library Annex@Conklin 

Recall

If the book is checked out, you may request a Recall (available only to Binghamton University faculty, staff, and students) in the Library Catalog (requires sign in), in which case the borrower will be sent a notification to return the book at an earlier date. Notification will be sent to your binghamton.edu e-mail address when the book is available. Books are held at the Circulation Desk for one week. Borrowers who do not read their BU e-mail need to forward it to their pop mail account. Students, faculty, and staff may do this on the BU Brain. If borrowers do not have a BU e-mail address a paper notice will be mailed.

Search

If the book is not checked out and you cannot find it on the shelf, you may request a Search. Please stop at the Circulation Desk to place a search. You may check at the Circulation Desk after 5 p.m. on the next weekday for the results of your search. If the book is found, it will be held for you at the Circulation Desk for one week. Written notification is mailed to you in either case.

Request for Processing

If the status of the book in the Library Catalog is on-order, in the pre-order process, or in-process, you may place a request in the Library Catalog (requires sign in) to be notified when the book is available . If the book has been received, it will be processed for you within 7-10 days. If the book is on order, it may take 8-10 weeks or more to receive the book. In this case, you will be notified of the expected delay.

Page an Item from the Library Annex@Conklin

If a book is housed in the Library Annex@Conklin, it will be designated as Library Annex - PLACE A REQUEST in the Library Catalog Materials at the Annex will be paged from the facility daily Monday - Friday. Requests received by 8:00 am will be available by noon the same day (M - F only). The Annex is closed on weekends. Materials are delivered to the designated Circulation Desk and held for one week. PATRONS WILL BE NOTIFIED ONLY IF THE REQUESTED MATERIAL CANNOT BE LOCATED. Paper form available at Circulation Desks, Web form available on the Libraries' Web Page, or Request form in the Library Catalog


Recall Policy

Library books may be recalled, immediately, if needed for Reserve, after two weeks, if requested by another patron. A recall automatically reduces the loan period for a book and a notification of the new due date is sent to the borrower. Material must be returned by the date given on the recall notice regardless of the original due date. A $1.00 per day fine is assessed for the late return of recalled books. The maximum recall fine per book is $15.00.

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Circulation Fines and Fees 

A fine structure for the late return or Renewal of library materials has been established to assure all patrons maximum access to Library materials. Repeated, flagrant violations will be considered cause for suspension of borrowing privileges.

Fine Structure

Circulating books: $0.10 per day per book to a maximum of $10.00 per item
Recalled books & non-circulating items: $1 per day to a maximum of $15.00 per item
Reserve material: 1-hour & 2-hour loans: $.02/minute per item. 1-day, 2-day loans: $3.00/day per item. Reserve fines accrue until the item is returned including times when the libraries are closed. There is no limit on reserve fines
Videos & DVD’s: $3.00/day to a maximum of $50.00 per item. 
Journals: $.02/minute to a maximum of $50.00 per item 
Laptops: $.25 per minute. $2200 replacement fee after 24 hours
Netbooks: $.25 per minute. $350 replacement fee after 24 hours

Interlibrary Loan (ILLiad) Fees

Interlibrary Loan (ILLiad) materials: $1.00 per day per item. Costs assessed by the lending library, which exceed $20.00 per item, will be passed on to the requestor.

Lost Study Carrel Key Fees

If the occupant of an assigned study carrel reports that (s)he has lost their carrel key, a $50.00 lock change fee will be assessed to reimburse fees charged to the Library. When the lock change fee is paid, the carrel occupant may reapply for a study carrel assignment.

Damaged Item Fees

Borrowers will be billed for items which are returned damaged.

Lost book Fees

Lost book charges are assessed as follows:
Titles in print: price of book, plus $20.00 processing fee.
Out-of-print books: determined from out-of-print source, plus $20.00 processing fee; when price cannot be determined, $40.00 plus $20.00 processing fee; except Art/History titles, $60.00 plus $20.00 processing fee.  If a lost book is returned within 90 days, the lost book charge is removed and late fine will be reinstated. Processing fee will remain on the borrower’s account.

 

Replacements In Kind

With prior approval of the Head of Reader Services, a borrower has the option of giving the Library a new, exact replacement of a lost book, in lieu of paying lost book charges. Processing fee will remain on the borrower’s account.

 

Fines may be verified by clicking on CASH TRANSACTIONS. Fines may be paid immediately in the Library Cashier's Office (check, money order, Mastercard, Visa, American Express, Discover & BUC$) or at the Bartle Circulation Desk (check or BUC$). BU student fines and fees are forwarded to Student Accounts for collection the following day at which time they may be paid at http://bubrain.binghamton.edu/ or at the Student Accounts Office. Community borrowers may pay fees or fines at the Bartle Circulation Desk or Science Library Information Services Desk. An overnight computer process is required before the fine for a book renewed in the Library Catalog appears in the BU Brain. Any questions, please contact the Bartle Circulation Desk (777-2194) or Science Library Information Services Desk (777-2166). You may also send email to libnotic@binghamton.edu.

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Notification and Responsibility

Patrons are responsible for all transactions charged with their ID cards. As a courtesy, an email notice is sent one week before the library material is due. An overdue notice is sent 4 days after the item is due. A reminder of the overdue item is sent when it is 11 days late. If the item is not returned 1 week after this reminder, the item is considered lost and the library will send an invoice for the replacement of the material plus a $20 processing fee.

Lost ID cards must be reported to the Circulation Department in either Bartle, Science Library or UDC, and to the ID Office.

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Change of Address

Binghamton University Students may update their addresses by going through the BUSI Web Center then accessing the change of address form. The form may be mailed or faxed to the Registrar's office.

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Security 

Library materials may not be taken from the Library unless those materials have been properly checked out or other authorization for removal has been given. The willful mutilation or unauthorized removal of Library materials is subject to prosecution under New York State law. The Library is equipped with an electronic security system to deter theft. In addition, identified Library staff may search bags, briefcases, etc. at the Library's exit to assure compliance with these regulations.

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Confidentiality of Library Records 

Confidentiality of Library records is governed by New York State Law. Information regarding Binghamton University borrowers is considered confidential. Requests for disclosure of information will be denied and referred for review by University counsel in consultation with Albany.

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Photocopiers, Microform Copiers and Scanners

Photocopiers

BUC$ card operated photocopiers ($.10 per copy) are available in the Bartle Library (Newcomb Reading Room and in Reference) the Science Library, and the University Downtown Center Library.

Micro-copying

Combination microfilm/fiche reader and printers are located in the Bartle Library in the Newcomb Reading Room and in the Science Library Microform Room. There is a microfilm/fiche reader/scanner located in the Microform Collection in the Newcomb Reading Room and in the Science Library Microform Room. These machines can scan pages of microfilm or microfiche and then you can choose to print, to burn the file to a CD or to send the information to your web mail account (most commercial internet accounts will not allow you to send very large files). Machines accept BUC$ cards ($.10 per page).

BU students, faculty and staff can add value to their BUC$ card at the Card Management System located on the first floor of the Bartle Library and on the first floor of the Science Library. Library visitors may purchase a guest BUC$ card for $1.00 and add value to the card.

Scanners

Scanners are located in the Bartle Library on the 1st floor. Two walk-up book scanners are located near the reference stacks area. Read more about the walk-up book scanner on the Libraries' News and Events blog. Several flat bed scanners are also available in the Information Commons. As a courtesy, the Libraries request that patrons limit scanning time to 10 minutes (if other patrons are waiting to use the scanner).

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Locked Study Carrels

Online Application for Locked Study Carrels

 

Library study carrels are available to registered students based upon an agreement by the Library and the Senate Library Committee. ASSIGNMENTS ARE BASED ON THE FOLLOWING PRIORITY GROUPS.

First: PhD students who are designated as ABD by Binghamton University

Second: PhD students who have already completed their master's degree

Third: Graduate students

Occupants are expected to adhere to the guidelines, including vacating the carrels at the expiry date. Failure to comply with study carrel guidelines will result in termination of study carrel privileges.

Locked Study Carrels Guidelines

1. The Library does not assume any responsibility for personal property, including private computers, left in study carrels by occupants.
2. All study carrels have been provided with a connection to the BU network. All computers located in study carrels must be powered off when the occupant is not present. Computers that are left on may be powered off by Library staff. Due to security concerns, private computers may not be configured to function as a server or host server-type services to remote users. Study carrel occupants are expected to comply with the Binghamton University Computer and Network Use Policy. Violations will result in immediate suspension of services.
3. All Library materials in study carrels must be charged out to the carrel occupant. Study carrels will be checked regularly; books and periodicals not charged will be removed. A notice will be left for materials not properly charged to patrons. A second notice will constitute grounds for automatic termination of carrel assignment during a semester.
4. Smoking, food or drink, appliances, heating and cooling devices are prohibited in all study carrels. New York State Public Health Law 13-E prohibits smoking in the Library.
5. Objects are not to be attached in any manner to study carrel walls, doors or glass panels. Due to safety and security considerations, any material covering glass panels will be removed.
6. Carrel occupants must indicate use of the carrel by initialing sign-in sheets. If the indications are that the person to whom the study carrel is assigned is not using the carrel at least once a week, it may be reassigned to another patron. Reassignments will not be made without notice. When, under special circumstances, a carrel occupant will not be using the carrel for an extended period (two weeks or more), the occupant must notify the Head of Circulation Services.
7. Study carrels are not to be shared without prior approval. Carrel occupants who allow unauthorized use of their carrels are subject to termination of their carrel privileges.
8. If a carrel occupant reports (s)he has lost their carrel key, a $50.00 lock change fee will be assessed to reimburse fees charged to the Library.
9. If a carrel is not vacated by the date the assignment expires, occupant will be assessed a $50.00 lock change fee and a hold will be placed on Library and Registrar records. This procedure is necessary to protect each occupant's privacy and personal property.


Reserve Collections

At the request of faculty, materials are placed in the Reserve collection of the Glenn G. Bartle,Science & UDC Libraries. Loan periods, established in consultation with the faculty member, range from one hour to two days. The loan period pertaining to each item is clearly indicated when it is charged out.

Reserve materials are only available to current Binghamton University faculty, staff, students, adult learners, and current SUNY Open Access faculty, staff, and students.

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Interlibrary Loan

Interlibrary Loan (ILLiad) services are available for the University faculty, staff, and students in support of research activities. When complete monographic works are obtained in photocopy format, they become the property of the Library.

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Last Updated: 12/17/13