Long term Planning
Long Term Planning (LTP) responsibilities include Capital Planning, Capital Finance, Space Management, and Document Archive.
Capital Planning - Planning for major construction and rehabilitation projects for both Residential facilities and State facilities includes initiating the project, consultant selection, design progress coordination, and construction progress coordination. Projects managed by LTP are designed and constructed by outside entities, and may involve contracting agencies such as the State University construction Fund (SUCF), Dormitory Authority of the State of New York (DASNY) or Office of General Services (OGS). Projects designed by Facilities staff are managed by the Design division of the Facilities department. LTP responsibilities include communicating the Campus needs, priorities and standards to the consultant and assuring that the designs meet BUs goals. Significant consideration is given to minimizing the impact of the project construction on the general campus community. Examples of Capital projects include Science V, East Campus Housing, and electrical distribution upgrades.
Capital Finance - The State and Residential Capital plans equal over $500 Million combined. These funds are designated to renew the campus facilities and cannot be directed to other needs such as faculty hiring. Management of project budgets, projections of future need, development of multi-year schedules are a few of the tasks associated with managing the financial portion of the capital plan. Other responsibilities include facility condition analysis to develop critical maintenance backlog values. Management of Minor Rehab and Res Hall Repair and Rehab funds is also the responsibility of LTP.
Space Management - The maintenance of the Physical Space Inventory (PSI) and Building Characteristics inventory (BCI) is the responsibility of LTP. An annual PSI update mandated by SUNY central occurs each fall. In addition LTP is working on a local PSI database that includes changes when they occur. The PSI is a critical tool for the analysis and planning of space use throughout the Campus. In cooperation with the Academic Affairs and Research Space Planner, LTP works to propose space assignment changes to the Space Management Council (SMC). The SMC is comprised of the 5 Vice Presidents, the Vice Provost for Academic Affairs and The Associate Vice President for Facilities Management. Using information provided from LTP, the SMC makes decisions about space assignment. LTP analyses space needs for small projects and coordinates with SUCF and outside consultants for large space studies. LTP provides a liaison between the consultants and the Campus constituents during these studies.
Document Archive - State document retention regulations require building construction drawings and specifications to be retained for the life of the structure plus 7 years. With over 100 buildings on the campus and over 50 years of original and rehab projects the facilities archive is a massive repository of information about the facilities. LTP is responsible for maintaining this documentation in a manner that can be accessed for maintenance and for coordination with future projects.
