Purchasing will be closed during holiday curtailment from December 25, 2009 through January 1, 2010. Bid dates before and after shutdown are:
November 22, 2009: All requisitions with value exceeding $20,000 that are not on state contract and that require advertising in the New York State Contract Reporter, must be received in the Purchasing Department no later than November 22nd for opening on December 21, 2009.
February 1, 2010: Requisitions with value exceeding $20,000 that are not on state contract, that require advertising in the New York State Contract Reporter and that are received in the Purchasing Department after November 22, 2009 will open on February 1, 2010.
Purchasing encourages departments to diligently review all commitments as we approach our fiscal year end and cancel those that are not needed.
In compliance with the additional requirements of the Procurement Lobbying Act of August 23, 2005 which has been initiated on January 1, 2006 regarding agency policy and prohibitions regarding permissible contacts for procurements in excess of $15,000 are as follows:
If a member, officer, or employee of the governmental entity becomes aware that an offerer has violated the permissible contact provisions of the new law, said person shall immediately notify the Ethics Officer, Inspector General, or other official of the procuring governmental entity for investigation.
Effective January 2, 2009 UPS is the sole New York State contractor for courier services, providing delivery of letters and packages under New York State Contract PS64281. To receive the discounted contract rates you must contact UPS directly and set up an account. UPS has established a dedicated New York State toll free number: 1-877-222-3535 for new accounts and customer service issues, and Monica Butler or Cathy Cusin are the contacts. Make sure to indicate you participate in the PS64281 contract. DHL is on the contract, but only for international deliveries.
Dell has identified a potential issue associated with certain batteries sold with Dell Lattiude, Inspiron, XPS and Dell Precision Mobile Workstation notebook computers To determine if your battery is affected and obtain a replacement see this file (pdf).
Governor George E. Pataki revoked and rescinded Executive Order No. 127. Click here for a PDF version of the rescinded order.
Departments requesting Sodexho catering service receive an "Event Catering Form" once their order is placed. Effective immediately, when departments sign off on the Event Catering Form and return it to Sodexho it must be accompanied with an approved purchase order with estimated costs whenever using State or IFR funds. Final invoices will be sent directly from Sodexho to the Business Office for payment with a copy to the requesting department. Departments should continue to respond to the Oracle e-mail notification confirming receipt and payment. Any questions should be directed to the Business Office at 72184.
Tax Law Change - ST-220 Contractor Sales Tax Certification
Procurements initiated on or after January 1, 2005 that are over $15,000 require Form ST-220-CA (.pdf) Contractor Certification to Covered Agency. Contractors, Contractor Affiliates, Subcontractors and Subcontractor Affiliates must certify whether or not they are required to register to collect state sales and compensating use tax. Where required to register, Contractors must also certify that they are registered with the Department of Tax and Finance. The law prohibits the Comptroller, or other approving agency, from approving a PO over $15,000 awarded to a vendor meeting the registration requirements but who is not registered. For more information see:
Staples is requesting online orders show room and/or floor number to aid driver delivery since there will be an interim Staples truck driver through November 2009.
On the Stapleslink.com website
https://www.stapleslink.com/webapp/wcs/stores/servlet/malllogon?storeId=10101
after the order 'Submit' button is pressed, 'Your Order Purchase Information' should appear and allow you to enter room and/or floor number in the 'Floor' field.
Direct questions about this to Steven Boczulak, Staples Account Manager, (877)554-4006 X101 or email steven.boczulak@staples.com.
