The State of New York discourages purchasing used equipment. When purchasing used equipment under $20,000 the following procedure applies in addition to those in Purchasing Procedures:
All requisitions for used equipment under $20,000 must include the words "USED EQUIPMENT" in the Oracle requisition description and be accompanied by supporting documentation, submitted to the Purchasing Department, containing the following information:
Invoices received for used equipment will be not be paid from state funds without this supporting documentation.
State Finance Law permits using state-owned surplus equipment and supplies (other than vehicle and vehicle related items) for trade-in credit against any purchase of equipment, supplies, repairs, leases or services used for state operations. Vehicles may only be used as trade-ins for replacement vehicles. If you purchase using equipment trade-in contact Debbie Slattery prior to taking action (firstname.lastname@example.org, X72971) and complete the Property Control Online Form . Contact Don Paukett (email@example.com, X72170) with questions about this program.
SUNY Memo and Guidelines on Equipment Trade-In
Prior to trade-in, hard drives of digital copiers and fax machines that contain confidential data should be removed and overwritten. For further information see
Last Updated: 6/1/12