1. Reserving Facilities and Applying for Permission to Serve Alcoholic Beverages
a. Any organization sponsoring an event must first reserve a campus facility following usual procedures.
b. An “Application for Permission to Serve Alcoholic Beverages’’ form must be completed by the sponsoring organization for each event at least five working days in advance.
• For events held in University dining halls or public areas of Susquehanna Community, the form must be reviewed and signed by the assistant director of the area or designee.
• For all other events, regardless of sponsor, forms should be reviewed and signed by the director of Campus Life or designee.
2. Charging for Alcoholic Beverages
a. If any direct or indirect charge is made (charging for drinks or other refreshments, charging an admission fee, selling tickets to the event, asking for donations, etc.), special requirements must be met (see b. below). If the special requirements have not been met, no charge of any kind may be made nor donation requested.
b. If any charge is to be made, the sponsoring organization must make arrangements for one of the following:
• If the event is to be held in an area licensed by University Dining Services (such as the Chenango Room), the wine, liquor or beer must be catered by Dining Services. Arrangements must be made with Dining Services at least 15 working days in advance of the event and all Dining Services forms must be completed.
• If an event is to be held in an area not licensed by University Dining Services, but the wine, beer and liquor are to be catered by Dining Services, then Dining Services may apply for an extension of its license to cover the event. Arrangements must be made with Dining Services at least 15 working days in advance of the event.
• If the event is to be held in a non-Dining Services facility and not catered by Dining Services, a one-day permit to sell beer or wine must be obtained from the Syracuse Consolidated Alcoholic Beverage Control Board at least three weeks in advance. Note: In this instance, only beer or wine may be sold. If liquor is to be sold, arrangements must be made through University Dining Services. (See a and b, above.) However, the individual (including any member of a student organization’s executive board — e.g. officer) presenting the request to the ABC Board must be 21 years of age. The ABC Board may not issue the permit if this condition is not met. The sponsoring organization is required to make arrangements, including payment, at least 10 working days prior to an event, for a New York State University Police officer to be present whenever alcoholic beverages are served under an ABC permit. Note: This requirement may be waived by the New York State University Police if it is felt that the nature of the event does not warrant this measure. All requests for waiver must be submitted in writing no later than 10 working days prior to an event.
3. Service Control and Identifications
a. The sponsoring organization and/or bartender is responsible for checking identification to make sure those being served and/or consuming alcoholic beverages are 21 years of age or older. Proof of age may be requested at any time before selling or serving alcoholic beverages. University Dining Services will require the sponsoring organization to make arrangements for a manager on duty at dining facilities. There will be a fee for this service.
• Students must present their student ID card plus a second form of identification such as sheriff’s card, driver’s license, official birth certificate or passport as proof of age. If a question remains as to the legitimacy of the identification or the student’s being of legal drinking age (21 years), service must be denied.
• Guests of students must also provide two forms of identification, one of which includes a picture, as proof of age. Sheriff’s card, driver’s license, official birth certificate or passport are acceptable forms of ID. It should be understood that students may bring guests, but events are not intended for people unrelated to the University. Hosts and hostesses are responsible for the behavior of their guests. Sponsoring organizations are required to register guests and their host/hostess as they enter an event, facility or designated serving area of an event when alcoholic beverages are being served. If a guest without an identifiable host/hostess causes problems, damages property, etc., the sponsoring organization is held responsible.
• Arrangements for serving of alcoholic beverages, appropriate systems of identification checks, and containment and control of alcoholic beverages must be reviewed as part of the alcoholic beverage permission form. Approved procedures will depend on the nature of the event, number and composition of the group expected to attend, type of permit and facility.
b. The sale or serving of alcoholic beverages to any individual will be refused in cases of inebriation or misconduct.
c. As necessary, the assistant director of the area or the director of Campus Life may require the sponsoring organization to make arrangements, including payment, for one or more house managers and/or New York State University Police officers to be present during an event. Such arrangements must be made at least 10 working days in advance.
4. Other Policies
a. Non-alcoholic beverages (other than water) must also be available at functions where alcohol is served, and must be available for the duration of the function.
b. The total amount of alcohol permitted is dependent on the facility, the number of people and composition of group expected to attend, and duration of the event. These must be discussed with the staff member responsible for review of the alcoholic-beverage permission form.
c. All events involving the distribution of alcoholic beverages must include the serving of food items in sufficient quantity (dependent on the estimated attendance and duration of the event, as discussed with the staff member responsible for review of the alcoholic beverage permission form).
d. Under no circumstances may individuals bring their own alcoholic beverages to an event held on campus.
e. Alcoholic beverages may be served or sold only at the location specified in the permission form and cannot be taken out of that location.
f. Hours for parties held in locations other than residence halls must conform with building hours. For events held in residence halls, it isAnnual security resecurity report urged that the ending times be midnight Sun.-Thurs. and 2 a.m. Fri. and Sat.
1. Violations of the policies covering use of alcoholic beverages may lead to University discipline and/or arrest.
2. Sponsoring organizations are responsible for the condition of the facility where an event is held and for any damages done as a result of the event. Organizations will be billed for extra maintenance charges and for damage. In addition, an organization may be denied future use of a facility if the facility is left in poor condition, if damage occurs, or if policies are not adhered to.
Students and organizations are reminded that if an event is held off campus and alcohol is served, all Alcoholic Beverage Control Board rules and New York State laws must be observed.
1. Uncontrolled serving of alcoholic beverages is prohibited.
2. Where controlled serving has been approved, it should be limited as to time and quantity. Principles of good hosting should be observed, including availability of food and planned programs. Non-alcoholic beverages must be included. The consumption of beer, wine or distilled spirits may not be the sole purpose of any promotional activity.
3. Promotional activities may not be associated with otherwise existing campus events or programs without the prior knowledge and consent of appropriate University officials.
4. Display or availability of promotional materials should be determined in consultation with appropriate University officials.
5. Informational marketing programs should have educational value and subscribe to the philosophy of responsible and legal use of the products represented.
written by the Alcohol and Substance Abuse Education and Advisory Committee appointed by the Division of Student Affairs
The Binghamton University community — composed of students, faculty and staff — shares the responsibility for creating and maintaining an atmosphere conducive to academic excellence and human growth. In this regard, the University remains firm in its commitment to foster an environment that promotes the health and well-being of the entire community while responsibly and compassionately addressing the issues of the use and abuse of alcohol and other drugs.
Binghamton University is a microcosm, in many ways reflecting American society and the peoples of the world. Like this larger family of people, approximately 10 percent of the University population or more than 1,500 people may be affected by substance-use problems and disorders. In addition, countless others are impeded in reaching their own goals due to the substance use of others.
The specific consequences of substance use at Binghamton University, and at any other college or university, are very serious. These include impaired student performance and academic failure; impaired work performance and turnover of employees at all levels; mental health problems, such as depression and anxiety; suicide and harm to self and others; physical impairments, illnesses, accidents, injuries and death; disruption of university life and social/family relations; and victimization, legal offenses and financial problems. In addition, the use of alcohol or other drugs by any member of the campus community can result in disciplinary sanctions and/or possible criminal prosecution.
Binghamton University’s continued commitment to addressing the impact of alcohol and other drug use is demonstrated through its clear policies and procedures, as well as through the range of its resources and activities aimed at substance-use education, prevention and assistance. The University provides many sources of information to individuals concerning counseling, treatment and rehabilitation programs.
Each member of the University needs to make a commitment to foster a policy that, while proactive in the health and well-being of all and dedicated to low-risk choices regarding the use of alcohol and other drugs, handles abusive and illegal use of alcohol and other drugs in a forthright and humanitarian manner.
Last Updated: 10/12/10