For personnel authorized to use their personal vehicle on official state business, the following conditions apply.
If you use your personal vehicle on a regular basis on state business you should contact your insurance agent to ensure you are properly covered.
If opting to use your personally owned vehicle when a rental vehicle is available, reimbursement will be the lesser of the rental vehicle rate or Personal Car Mileage rate.
The Enterprise / National Calculator or Hertz Current calculator should be used when personal car mileage is being claimed in lieu of renting. If a rental vehicle is less expensive and personally owned vehicle is used, reimbursement will only be at the rental vehicle rate. Using any car class other than compact or standard will need to be justified.
The University will not reimburse or pay for non-livery and non-taxi drivers hired to drive employee's personal vehicle. Note of caution: if you hire a non-livery and non-taxi driver, and the driver uses his personal vehicle, the driver is required to have commercial insurance.
The IRS regularly issues and updates mileage rates.
Last Updated: 10/13/15